US Census Bureau

NC-9901

(Report of Organization)



To view FAQs which pertain to the 2002 Economic Census, but do not pertain to a particular form,
please click here The Economic Census

Questions

Category: General | Electronic Reporting | Legal Requirements | Reporting Problem/Non-Data Related | Internet Specific

General

1.    Are any reports generated from the data collected in the Report of Organization?

2.    Can I combine all my data?

3.    Can estimates be used to complete economic forms?

4.    Can estimates be used to complete the report form?

5.    Changes that were made last year are not present in this year's form. Why is that?

6.    Do I have to report severance pay?

7.    How do I confirm the Census Bureau received my data?

8.    How do I request a time extension?

9.    How do I request additonal forms?

10.  How do I update the name/address on the report?

11.  How is the Report of Organization carried out?

12.  How is the data collected from the Report of Organization used?

13.  How is the information from the Report of Organization survey used?

14.  How often is the Report of Organization conducted?

15.  How should I report employees for the pay period including March 12, 2001?

16.  How should payroll information be entered?

17.  My company did not operate during 2001. Am I still required to complete the form?

18.  My company was sold during the year in question. Am I still required to complete the form?

19.  What is a CSAQ?

20.  What is meant by "company"?

21.  What is meant by "establishment"?

22.  What is meant by "subsidiary"?

23.  What is the coverage of the Report of Organization?

24.  What is the purpose of the Report of Organization (Form NC-9901)?

25.  What should be included in payroll?

26.  What sort of information does the Report of Organization request?

27.  What type of content does the Report of Organization include?

28.  When is the Report of Organization due?

29.  Where can I get additional copies of the instructions?

30.  Where can I get information about Census publications?

31.  Where can I get paper copies of the Report of Organization?

32.  Where is the diskette that should be in the package?

33.  Who do I contact to get a copy of the data my company submitted last year?

34.  Why is there a certification question on the forms?

35.  Would a company located in Puerto Rico be considered a foreign affiliate?

Electronic Reporting

36.  Can I import data into the CSAQ software?

37.  Can I remove a store from the software?

38.  Can I sort the import/export spreadsheet file?

39.  Does the electronic software cost anything?

40.  How should I handle duplicate stores?

41.  I am having problems installing the CSAQ. Where do I go for help?

42.  I misplaced my userid and pin. Where do I get another one?

43.  What are my electronic reporting options for submitting data to the U.S. Census Bureau?

44.  What browser version is required for reporting electronically?

45.  When I try printing from the main screen, all I get is a list of review tests. How can I print my full report?

46.  Will the Report of Organization allow me to sort and print by establishment?

Legal Requirements

47.  Can my company be exempt from filing the census forms?

48.  Is my data confidential?

49.  Is the Report of Organization required?

50.  What are the penalties for not reporting?

51.  What is the legal authority for the 2001 Report of Organization and Annual Survey of Manufactures?

52.  Where can I view Title 13, United States Code?

53.  Who sees my completed report forms?

Reporting Problem/Non-Data Related

54.  Are copies of forms acceptable for filing?

55.  Can anyone from the Census Bureau assist my company with reporting data?

56.  I have forms for old and new EINs. What should I do?

57.  My business does not have an address (as such). What should I report?

58.  What should I report if my company EIN has changed?

59.  Where is the EIN located on my form?

Internet Specific

60.  After downloading my files from the Internet and installing the software, I get an error message that reads: "The survey data file (response.sdf) appears to be damaged. CRC verification failure." How can I correct this?

61.  All the data I entered into the CSAQ is now gone. What happened?

62.  If the answer to my question is not found in the FAQ's or I just need to talk to a Census Bureau representative, what do I do?

63.  What browser version is required for reporting via the Internet?


Answers

General

1. Are any reports generated from the data collected in the Report of Organization?

This survey is taken primarily to assure full coverage and high quality of other statistical programs, and does not routinely provide data products for public use. Survey results are available to the Census Bureau about 8 months after each reference year and are used throughout Census Bureau economic data program operations. The survey is a major source of information for County Business Patterns reports and as a resource in responding to requests for a variety of special reports and reimbursable tabulations.

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2. Can I combine all my data?

No. Separate data are required for each establishment or place of business operated during the previous year. To publish meaningful data for all geographic areas and economic acitivities, it is necessary to obtain information for each of your locations.

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3. Can estimates be used to complete economic forms?

Yes. We accept estimates where the information requested is not readily available from actual business records.

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4. Can estimates be used to complete the report form?

Yes. A good estimate is acceptable if book figures are not available for specific items. We do not expect businesses to incur additional expenses to develop information not available from their records.

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5. Changes that were made last year are not present in this year's form. Why is that?

If your company's data was submitted past our processing date, changes may not have been made. If you need further information, contact the Help Desk.

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6. Do I have to report severance pay?

Yes, severance pay is to be included in payroll.

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7. How do I confirm the Census Bureau received my data?

Visit to see if your data has been received. Have your userid and pin ready.

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8. How do I request a time extension?

If you require additional time to complete the questionnaire call the 800 number listed in your packag. Have your userid and pin ready.

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9. How do I request additonal forms?

To request additional forms, call the 800 number listed in your package.

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10. How do I update the name/address on the report?

Make any necessary changes directly on the report form. Physical location address changes should be made in the appropriate item on the report form.

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11. How is the Report of Organization carried out?

An annual mail-out/mail-back survey of some 50,000 multi-establishment companies. For 1995, the survey includes all 30,000 companies with more than 250 employees, and 20,000 smaller companies. Smaller companies are selected where separate administrative data indicate a probable organizational change and by a probability sampling procedure. Both larger and smaller companies are identified from those listed in the Standard Statistical Establishment

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12. How is the data collected from the Report of Organization used?

The data is used to update the Census Bureau's list of businesses and provides key source data for County Business Patterns and other statistical series. Businesses use the data for analyzing market potential, measuring effectiveness of sales and advertising programs, setting sales quotas, and developing budgets. Government agencies use the data for administration and planning.

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13. How is the information from the Report of Organization survey used?

The Census Bureau uses the data to maintain up-to-date company affiliation, location, and operating information for establishments of multi-establishment companies in the SSEL. This information allows full coverage of multi-establishment companies which account for a disproportionately large share of business activity. The SSEL is integral to conducting, processing, and completing most Census Bureau surveys and censuses of U.S. business organizations.

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14. How often is the Report of Organization conducted?

Annually since 1974; survey coverage and content vary during the census-related five-year program cycle. Data collection begins in late December of the reference year and responses are due within 30 days of receipt.

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15. How should I report employees for the pay period including March 12, 2001?

Report all employees, both full- and part-time and employees working under a contractual co-employment arrangement whereby employees are provided by a professional employer organization. Include as employees all persons on paid sick leave, paid holidays, and paid vacations; include salaried officers and executives of incorporated firms. Exclude any temporary employees brought on for a limited duration to supplement the permanent work force (only if they are employees of the temporary help company). If any employees are provided by a professional employer organization, please indicate this in the remarks section.

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16. How should payroll information be entered?

Payroll data should be entered in thousands. For example, if the figure is $114,796.43, enter 115.

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17. My company did not operate during 2001. Am I still required to complete the form?

If your company discontinued operations before 2001, please return the report with an annotation in the remarks section that your company did not operate in any part of 2001.

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18. My company was sold during the year in question. Am I still required to complete the form?

Yes. Complete the form up to the point the company was sold. Be sure to complete the new owner information.

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19. What is a CSAQ?

Computerized-Self-Administered Questionnaire. A CSAQ is an electronic rendering of a questionnaire that controls the flow of survey questions. It provides interactive help and performs various edit checks as you complete the questionnaire.

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20. What is meant by "company"?

A company is an economic unit comprising one or more establishments under common ownership or control.

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21. What is meant by "establishment"?

An establishment is a single physical location where business is conducted or where services or industrial operations are performed. (For example: a factory, mill store, hotel, movie theater, mine, farm, administrative office.) If distinctly separate activities are performed at the same location, and if there is significant employment in each acitivity, then each activity should be treated as a separate establishment, except Agricultural Production as explained below. (For example: construction activities operated out of the same physical location as a lumber yard.) For firms engaged in construction, real estate management or operation, transportation, communication, electric, gas, and sanitary services, and similar types of physically dispersing activities, it is not necessary to list separately each individual "site," "project," "field," "network," "line," or "system." It is only necessary to report for main or branch offices, terminals, stations, etc., which are either (a) directly responsible for supervising such activities, or (b) the base from which personnel operate to carry out these activities.

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22. What is meant by "subsidiary"?

A subsidiary is a company which is owned or controlled by another firm or company. Subsidiaries include firms in which your company owns more than 50 percent of the outstanding voting stock, as well as firms in which your company has the power to direct or cause the direction of the management and policies.

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23. What is the coverage of the Report of Organization?

All multi-establishment companies and their establishments that have a payroll, except companies engaged exclusively in agricultural production.

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24. What is the purpose of the Report of Organization (Form NC-9901)?

The purpose of this questionnaire is to obtain an accurate and up-to-date list of your establishments, i.e., separate business locations that were in operation or new plant(s) under construction during part or all of the survey year. This list should include establishments of your company and each of its subsidiaries except those reported on the MA-1000 form.

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25. What should be included in payroll?

Include payroll of full- and part-time employees and payroll expenses for employees working under a contractual co-employment arrangement with a professional employer organization. The total of wages paid, tips reported, and other compensation paid to your employees in the calendar year, whether or not subject to income or social security taxes. Include all wages, salaries, commissions, fees, bonuses, vacation allowances, sick leave pay, severance pay, the amount of reported tips, and the value of taxable fringe benefits. Also include any employee contributions to a qualified pension plan, such as the 401(k) plan. Also include the spread on stock options that are taxable to employees as wages. For incorporated businesses, include the salary of all officers and executives. Exclude pensions, annuities, supplemental unemployment compensation benefits, nontaxable fringe benefits, and commissions and fees paid to independent contractors. Also, exclude employer contributions for pension plans and for health insurance and qualified benefits under a cafeteria plan. For unincorporated businesses, exclude the profit or compensation paid to proprietors or partners. The sum of payroll reported for individual establishments for an EIN should equal the taxable medicare wages and tips reported on item 7a of IRS Form 941, Employer's Quarterly Federal Tax Return plus the payroll expense portion of the fee paid to a professional employer organization as part of a contracted co-employment agreement.

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26. What sort of information does the Report of Organization request?

First, the survey asks you a few simple questions about your entire company. Then, the survey asks you to list your company's establishments and provide basic information, such as address, payroll, employment and activity for each establishment.

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27. What type of content does the Report of Organization include?

Companies identify establishments that have been sold, closed, continued, started, and acquired; report first quarter and annual payroll, and employment during the pay period that included March 12, for each establishment; indicate any large foreign equity positions; and indicate controlling interests held by other domestic or foreign-owned organizations.

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28. When is the Report of Organization due?

The deadline for returning data back to the Census Bureau is 30 days after receiving the questionnaire.

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29. Where can I get additional copies of the instructions?

Visit to view the instructions for the Report of Organization.

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30. Where can I get information about Census publications?

Visit for information about Census publications.

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31. Where can I get paper copies of the Report of Organization?

Visit to request paper copies of the survey. Have your userid and pin ready.

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32. Where is the diskette that should be in the package?

Your company has been designated an Internet reporter. Use the userid and password provided in the package to download the files necessary to complete the form.

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33. Who do I contact to get a copy of the data my company submitted last year?

Send a letter from an officer in your company on official letterhead to stating your request.

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34. Why is there a certification question on the forms?

this item certifies that the form has been completed accurately and according to instructions.

The company contact name and telephone number provides us with a contact if any questions regarding the reported data arise.

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35. Would a company located in Puerto Rico be considered a foreign affiliate?

No. Puerto Rico is considered part of the United States.

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Electronic Reporting

36. Can I import data into the CSAQ software?

Yes. Importing data into the software must be done according to the importing format. Detailed instructions on importing data is available in the software's help system.

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37. Can I remove a store from the software?

You can only remove stores that you added. Any other store you would like removed should be marked closed, sold, or other (with an explanation) for the status, and it will be removed from your file for the following year.

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38. Can I sort the import/export spreadsheet file?

Yes. You can sort the spreadsheet as long as you do not change the column designations.

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39. Does the electronic software cost anything?

No. The software is provided to you at no charge.

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40. How should I handle duplicate stores?

For duplicate locations, mark "other" in the status column and write "duplicate" in the remarks section.

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41. I am having problems installing the CSAQ. Where do I go for help?

Contact for assistance with installation of the CSAQ.

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42. I misplaced my userid and pin. Where do I get another one?

Visit to request a re-mail of your userid and pin.

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43. What are my electronic reporting options for submitting data to the U.S. Census Bureau?

You may submit your data using the CSAQ via the Internet or diskette or you may transmit via modem.

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44. What browser version is required for reporting electronically?

Microsoft Internet Explorer or Netscape Communicator versions 4.0 or higher are required.

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45. When I try printing from the main screen, all I get is a list of review tests. How can I print my full report?

Close the software entirely, re-open it and try printing again.

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46. Will the Report of Organization allow me to sort and print by establishment?

No. The data will be printed in the order shown in the software.

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Legal Requirements

47. Can my company be exempt from filing the census forms?

Because of the mandatory reporting requirement, the Census Bureau cannot excuse your company from filing. For more information on mandatory reporting, see the legal requirements page.

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48. Is my data confidential?

Title 13 of the United States Code provides complete protection for all reported information. Census forms, including copies retained by respondents, are immune from legal action. Also, Federal law specifically exempts the reports from the provisions of the Freedom of Information Act.

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49. Is the Report of Organization required?

Your response is required by law. Title 13, United States Code, requires businesses and other organizations that receive this questionnaire to answer the questions and return the report to the Census Bureu.

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50. What are the penalties for not reporting?

The penalties under Title 13 of the United States Code are: 1. Failure to Report - Up to, but not more than, $500 per establishment. (Payment of this fine does not release this company from the responsibility of filing.) 2. Wilfully Giving Wrong Answer - Up to, but not more than, $10,000.

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51. What is the legal authority for the 2001 Report of Organization and Annual Survey of Manufactures?

Title 13, United States Code requires firms to complete questionnaires sent to them. For more information on Title 13, please see legal information.

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52. Where can I view Title 13, United States Code?

Visit to view the Code that authorizes the Census Bureau to collect data from companies and protects that data.

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53. Who sees my completed report forms?

Individual reports are seen only by sworn Census Bureau employees and only for the purpose of developing statistical totals and summaries. Census publications provide no information about an individual firm's operations.

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Reporting Problem/Non-Data Related

54. Are copies of forms acceptable for filing?

Yes. Please be sure that all data, including the label information, are legible.

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55. Can anyone from the Census Bureau assist my company with reporting data?

Since approximately 5 million companies are mailed forms, we cannot send someone to personally help every business. However, business are not expected to incur extra expenses to develop information not available from records. If book figures are not available, ESTIMATES are acceptable.

If the instructions provided with the forms, or the information on this web site do not answer your concerns, a Census Bureau analyst can call you. Please go to the contact us page and call or email us.

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56. I have forms for old and new EINs. What should I do?

The form showing the old EIN should have the new one entered, and an explanation regarding the change in the remarks section. Report data for both EINs on the form with the correct EIN; staple the forms together and return to the Census Bureau.

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57. My business does not have an address (as such). What should I report?

Describe the physical location referencing distances from cities, major highways, shopping centers, etc. (i.e., 1/2 mile south of Boise on Route 728).

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58. What should I report if my company EIN has changed?

Please enter the new EIN on the form and explain in the Remarks section when the change occurred. Complete the form for the full year.

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59. Where is the EIN located on my form?

The EIN can be found in the second line of the address label immediately following the letters "EI".

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Internet Specific

60. After downloading my files from the Internet and installing the software, I get an error message that reads: "The survey data file (response.sdf) appears to be damaged. CRC verification failure." How can I correct this?

Erase all files and empty recycling bin. Download files again, making sure they are saved in the same directory. If still unsuccessful, contact Help Desk.

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61. All the data I entered into the CSAQ is now gone. What happened?

If you were completing the form from its current location instead of downloading and saving it on your PC, the data was not saved. Download the files to your PC, choosing the "save to disk" option.

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62. If the answer to my question is not found in the FAQ's or I just need to talk to a Census Bureau representative, what do I do?

Call 1-800-201-4657 or 301-457-4643 or 301-457-4755 or you may write to US Census Bureau 1201 East Tenth St. Jeffersonville, IN 47132-0001

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63. What browser version is required for reporting via the Internet?

Versions 4.0 or higher of Microsoft Internet Explorer or Netscape Communicator are required.

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U.S. Census Bureau: Helping You Make Informed Decisions
Source: U.S. Census Bureau
Last Revised: 6/15/01 @ 1:19:30 PM EST