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Subject:  AES OUTAGE June 5 - 8, 2004

AES Broadcast  06/03/2004           Broadcast  #  2004032

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AES will experience a 78-hour outage during the cutover of the AES 
Redesign requirements.  The outage will take place from 12:01 AM EDT 
June 5, 2004 (Saturday morning) to 06:00 AM EDT June 8, 2004 
(Tuesday morning).

During this outage, the AES queues will be down, thus preventing 
incoming transmissions from being received and outgoing messages from 
being generated.  

Please follow the instructions for filing during this outage.  The 
instructions appear below under the following headings:

1.  For No License Required (NLR), EAR-99 and non-licensed items on
    the Commerce Control List (CCL)

2.  For ALL shipments Licensed by any Government agency and ALL items 
    on the USML

3.  For Emergency USML items ONLY (as defined in the ITAR 123.22)

4.  For Emergency BIS License Shipments ONLY

5.  Contact Information

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1.  For No License Required (NLR), EAR-99 and non-licensed Items on 
the Commerce Control List (CCL):

The Customs and Border Protection (CBP) requires that all filers 
transmit these types of transactions no later than 11:59 PM EDT 
Friday June 4, 2004 for shipments exporting on Saturday, Sunday, and 
Monday if complete information is available.  Any transactions that 
cannot be filed by Friday for these shipments, must follow the 
interim downtime policy below.

INTERIM DOWNTIME POLICY

Cite the following exemption statement on the air waybill, bill of 
lading, or other commercial documentation: "AES" followed by the 
external transaction number (XTN) (filer's 9-position ID number 
followed by a dash and the shipment reference number).

For example: AES 222256789-MIA12345

Once AES is back up on Tuesday morning, all AES transactions for 
shipments that moved under the downtime policy must be filed along 
with any new AES transactions.

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2.  For ALL shipments Licensed by any Government agency and ALL items 
on the USML:

CBP requires that any of these transactions be filed no later than 
4:00 PM EDT June 4, 2004.  If the shipment is not considered an 
emergency (see below) and cannot be filed by 4:00 PM EDT June 4, 2004, 
then the licensed or ITAR shipment cannot be exported during the AES 
Outage.

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3.  For Emergency USML items ONLY (as defined in the ITAR 123.22):

123.22(b)(2) For Emergency USML shipments that cannot meet the pre-
departure filing requirements, CBP may permit an emergency export of 
hardware by truck (departures to Mexico or Canada) or air by a U.S. 
registered person, when the export departing the United States 
June 5 - 7, 2004 is unable to comply with the AES pre-departure 
filing by 4:00 p.m. EDT, Friday June 4, 2004.  

The applicant or agent acting on behalf of the applicant's behalf, 
must provide a paper SED to the CBP at the port of export and a copy 
of a notification to DDTC stating that the shipment is urgent and why.  
The original of the notification must be immediately provided to DDTC.  
The SED filing when the export is by air must be at least two hours 
prior to any departure from the U.S.; and when a truck shipment, at 
the time when the exporter provides the articles to the carrier or at 
least one hour prior to the departure from the U.S.  

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4.  For Emergency BIS License Shipments ONLY:

For emergency exports of merchandise under a BIS License, such as a 
production line down, or a grounded aircraft, the filing must be made 
on a paper SED if the filing was not made prior to 4:00 EDT on Friday 
June 4, 2004 in AES.

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5.  Contact Information

Licensed Shipment Questions on Friday June 4, 2004 until 8:00 PM EDT:

     Robert Rawls, CBP 
     telephone:      202-927-5301 
     email:          ROBERT.Rawls@dhs.gov

     Kim Compton, CBP 
     telephone:      703-921-7466
     email:          kimberly.g.compton@dhs.gov

Redesign Contacts:

     Randy Mitchell, CBP Client Rep
     telephone:       415-782-9445
     email:           robert.r.mitchell@dhs.gov

     Census AES Branch
     telephone:       1-800-549-0595
     email:           askaes@census.gov

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