August 9, 1999
FTSR Letter No. 168
||U.S. Customs Service Headquarters, Customs Management
Centers, Port Directors, Department of Commerce District Offices,
Freight Forwarders, Exporters, Exporting Carriers, Consolidators,
and All Others Concerned
U.S. Census Bureau (Census Bureau) and
U.S. Customs Service (Customs)
||Shipper's Export Declaration (SED) Exemption Statements
to be Reported on the Bill of Lading, Air Waybill, Other Loading Documents
for Carrier Use, or the Carrier Outbound Manifest
Whenever an exemption from the requirement for
filing a SED is provided in the Foreign Trade Statistics Regulations
(FTSR), 15 CFR Part 30, a notation, or exemption statement, describing
the basis for the exemption shall be made on the first page
of the bill of lading, air waybill, other loading document for carrier
use, or the carrier outbound manifest. The exemption citation must
reference the number of the section or provision in the FTSR where
the particular exemption is provided so that the carrier at the
time of lading, and the Customs Port Director at the time of exportation
may verify that no declaration is required.
With the implementation of the Automated Export
System (AES) a new series of exemption statements is being initiated
and space requirements may result in reporting problems for filers.
In order to accommodate this situation the Census Bureau is providing
alternative acceptable exemption statements that filers may use
when reporting an exemption from the SED filing requirement. The
exemption statements listed on the attachment have been approved
by Census Bureau and Customs officials for use on the above referenced
documents when the SED is not required. In all cases the preferred
method is to spell out the complete exemption statement on the manifest
or appropriate loading document as to why the SED is not required
with the appropriate FTSR (15 CFR Part 30) regulatory citation.
Example: NO SED REQUIRED FTSR 30.55h (for value
under $2,500). However, if that is not possible because of space
concerns, the attached exemption statement alternatives are acceptable.
The standard exemption provisions from filing the SED are found
in 15 CFR Part 30, Subpart D, Sections 30.50 through 30.58. The
AES exemption provision is found in 15 CFR Part 30, Subpart E, Section
Every effort should be made by exporters, forwarding
agents and carriers to comply with these requirements. If you have
any questions concerning these requirements, please contact the
Regulations, Outreach, and Education Branch, Foreign Trade Division,
U.S. Census Bureau on 301-457-2238, or the Director of Outbound
Programs, U.S. Customs Service on 202-927-6060.
Shipper's Export Declaration (SED) Exemption Statements
|I. Standard FTSR Exemption Statements
(30.55h used for example purposes only).
Standard exemption citations are found in 15 CFR Part 30 Subpart
D, Sections 30.50 through 30.58.
||a) No SED Required FTSR 30.55h
b) No SED FTSR 30.55h
c) NDR(1) FTSR
d) NDR 30.55h
||a) No SED Required FTSR 30.39 SAS XX or CAS XX(3)
b) No SED FTSR 30.39 SAS XX or CAS XX
c) NDR FTSR 30.39 SAS XX or CAS XX
d) NDR 30.39 SAS XX or CAS XX
|III. Standard AES Exemption Statements
(See 15 CFR Part 30, Subpart E, Section
|a) No SED Required AES EIN(4)-SRN(5)
b) No SED AES EIN-SRN
c) NDR AES EIN-SRN
d) AES EIN-SRN
e) AES ITN(6)
|IV. Standard AES -PASS(7)
||a) No SED Required AES PASS EIN-SRN
b) No SED AES PASS EIN-SRN
c) NDR AESP EIN-SRN
d) AESP EIN-SRN
|V. Standard AES Option 4 Exemption Statements
||a) No SED Required AES OPT4 EIN (exporter)-EIN
b) No SED AES4 EIN-EIN
c) NDR AES4 EIN-EIN
d) AES4 EIN-EIN
|VI. Reporting Split Shipments (SS)
||a) "Split Shipments" should be referenced as such
on the manifest in accordance with provisions contained in FTSR
30.41, "Split Shipments by air". The notation should be easily identifiable
on the manifest.
b) If it is preferable to include a reference
to a split shipment in the exemption statements cited above, the
notation SS should be included at the end of
the appropriate exemption statement.
|VII. Reporting Intransit Shipments transmitted
using the Automated Manifest System (AMS)
||When the SED for Intransit Goods, Form 7513 is
filed using the AMS and the paper Form 7513 is not attached to the
manifest the following exemption citations should be used:
a) No 7513 Required AMS IN BOND NO.
b) NDR 7513 AMS IN BOND NO.
c) 7513 AMS IN BOND NO.
1. - NDR - No Shipper's Export Declaration Required
2. - AERP - Automated Export Reporting Program will
expire December 31, 1999
3. - SAS - Shipper's Authorization Symbol assigned
to Exporters plus 2 character alpha designation. CAS - Company Authorization
Symbol assigned to Forwarding Agents and Carriers plus 2 character alpha
4. - EIN - Internal Revenue Service Employer Identification
5. - SRN - Shipment Reference Number (See 15 CFR 30.63(a)(18)).
6. - ITN - Internal Transaction Number (Provided by
AES when transmission is approved).
7. - AES PASS - Will be replaced by Option 4 filing.
AES PASS will be operational until March 15, 2000.
8. - If a forwarding agent is filing for an exporter
both the forwarding agent's and exporter's EIN number are reported. If
the exporter is filing for themselves only the exporter's EIN number is
Source: U.S. Census Bureau, Foreign Trade Division, Washington,
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