1. What is a certification?
A certification is the process by which Census Bureau officials confirm
that a Census Bureau document (i.e., tables, maps, reports, special
tabulation, such as the EEO file, etc.) is a
true and accurate copy.
2. When might I need a certification?
A party in a legal proceeding (for example, a court
trial, an administrative hearing, etc.) may wish to obtain a copy of a
Census Bureau table, map, etc., that they wish to introduce as evidence.
However, there may be other circumstances in which a certified copy is
3. Do I complete this form if I need to have a census record search done?
No. Please follow this link to our "Census Records Search" web page for instructions.
4. My governmental unit
boundary changed and I need certified updated population and housing counts.
Where do I begin?
The Geographically Updated Population Certification Program is currently on hiatus until after the 2010 census, and requests for certifications are not being accepted via GUPCP at this time. Please review these options.
5. Who do I obtain the certification from?
The Customer Liaision and Marketing Services Office provides this service. For certifications involving information produced
by the Census Bureau, a customer can print off the request form on the
certification web page and submit the request via e-mail as an attachment to <CLMSO.Certify.List@census.gov>; or fax it to the Customer
Services Center (301-763-3842).
6. What information should I provide to obtain a
certification from the Census Bureau?
See form BC-1868(EF) (PDF).
Please state the date of your
request, your name, company (if applicable), address, phone and fax
numbers, and your deadline for the receipt of the certification. We
will make every effort to meet your deadline if given enough lead time.
addition, provide a detailed explanation of the data you would like to
have certified, including the table or report title and number, or URL
address. This will help us process your certification request more
quickly. If you have copies of the Census Bureau document(s) you need to
have certified, it would be helpful to submit them as well. The Census
Bureau is constantly updating data on the web, so its important to see the
date of the document you would like us to certify.
7. Does a certification cost anything?
Yes. After a certification request is received by
the Customer Services Center and reviewed by a specialist, we will send
you a price quote. In general, we charge for the time and resources it
takes to provide you with this service and prices range from $70 to $240.
Should you decide to go forward, we will ask you to deposit the full fee
before we begin the work. Payment can be made by credit card or check. Paying by check could add approximately 2 weeks to your request. To
expedite paying by check, consider sending your check by
courier to our headquarters location:
To send via Courier:
U.S. Census Bureau
ATTN: Certification Services
Customer Services Center, RM 8H590
4600 Silver Hill Road
Suitland, MD 20746
Please make the check payable to:
If you plan to mail your payment to us, please use
U.S. Department of Commerce
Bureau of the Census
Customer Services Center, RM 8H590
Washington, DC 20233
8. How long will it take to obtain a certification?
The time it takes for a certification will vary.
Requests involving tables or maps already available on the Census Bureau
web site or in print should take no longer than 2 weeks. All requests
will be discussed with the customer and a time estimate will be provided.
9. How will the package be shipped to me?
All orders will be shipped via Federal Express at no
additional charge to you.
10. Is there any type of rush service available for my order?
There is no rush service provided.
11. What kind of certification is provided to confirm that this product
is a true and accurate copy?
document is one that is certified by an accompanying signed letter
impressed with the Census Bureau seal and bound to the document. The Census Law, Title
13, United States Code,
Section 3, provides that the seal shall be affixed to all documents
authenticated by the Census Bureau and that judicial notice shall be taken
of the seal. This is the quickest and least expensive option. It attests
that the document accompanying the letter on which the seal is impressed is a true and
copy of a Census Bureau record.
NOTE: When circumstances prevent us
from binding the impressed and signed letter to the document, the document
itself will be impressed with the Census Bureau seal and the letter,
impressed and signed, will accompany it.
Attestation: Attestation is a more formal process of
certification. It consists of a signed statement by a Census Bureau
official that the document is authentic and produced or published by the
agency, followed by a signed statement by another Census Bureau official
witnessing the authority of the first. Generally, documents authenticated
by attestation take longer to process due to the additional preparation
and review by the attesting officials; consequently, the fee for
attestation is higher than for an impress certification.
12. Which option should I choose?
It is really a matter for you to decide based upon
your needs and the requirements of the legal forum in which the document
will be used. If the document will be introduced in a legal proceeding,
you should check with your lawyer or the forum which will be reviewing and
using the document to determine whether an impressed document will suffice
or whether a formal attestation is needed.
13. How do you prepare publications that appear in your Internet
site for certification.
The Census Bureau has many PDF files of complete
publications on our Internet site. If you need the complete publication,
we will print the entire document, including the color cover, and bind the
publication using a heated plastic spine binding process. Based upon your
needs, we will either include the impressed and signed letter in the
binding or certify the
document with a formal attestation.
14. I have more questions. Where can I call to discuss my request?
Contact the Customer Services Center at 1-800-923-8282, and a representative will take your request and have one of our
specialists contact you.