U.S. Department of Commerce

Attachment 12

Minutes of Oral Presentation - Insert the Name of the Contractor

procedures || steps

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The oral presentation was provided by (Name of Contractor, Address, and Telephone).

The oral presentation was convened at (Insert location, building number, room number where oral presentation was conducted.)

The oral presentation was convened at (Insert time and date when oral presentation was conducted.)

The following company representatives attended the presentation:


The following Government personnel attended the oral presentation:

XXXXXX – Lead Evaluator and COTR
XXXXXX – Evaluator
XXXXXXX - Evaluator
XXXXXXXXX – Contracting Officer
XXXXXXXXX – Contract Specialist

The following time limits were set for the oral presentation:

Segment Number Segment Purpose Maximum Allotted Time
1 Offeror will present an overview of capabilities and experience. 45 Minutes – The overview will consist of the Offeror’s understanding and approach to meeting the task requirements, including participating as part of an integrated development team, and meeting performance measures; how proposed personnel’s current experience relates to the requirements of this task; and how the Offeror will manage the contract.
2 Government representatives will convene for the purpose of compiling questions. 20 Minutes – The Government representatives will compile the questions that have evolved from oral presentation. Included in this series of questions will include questions that will be asked of all Offerors.
3 Offeror’s Review of Questions 10 Minutes – The Offeror will have an opportunity to formulate its answers to the government’s questions.
4 Questions & Answers/Discussions 30 Minutes - The overview will be followed by an interview of the proposed key personnel by the Census Task Manager. The proposed personnel shall explain how their current or past experience relates to this task.

The attached visual aids were used by (Insert name of contractor) to present its qualifications.

The attached responses to written questions were provided to the Census Bureau prior to the oral presentation, and included in the oral presentation.


The following questions were asked by the Government representatives during the oral presentation, and responded to by (Insert name of contractor):

Question 1:

Answer 1:

Question 2:

Answer 2:

Question 3:

Answer 3:

The oral presentation was adjourned at (Insert time and date).

Source: U.S. Census Bureau
Acquisition Division

Last Revised: October 15, 2012