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Attachment 23

Checklist

procedures || steps

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CHECKLIST - PURCHASES THROUGH THE FEDERAL SUPPLY SCHEDULE PROGRAM
THIS CHECKLIST PROVIDES THE STEPS FOR ACQUIRING SERVICES THROUGH THE FEDERAL SUPPLY SCHEDULE PROGRAM. NOT ALL OF THE STEPS ARE MANDATORY, BUT COMPLETING EACH OF THE STEPS WILL BETTER DOCUMENT THE SELECTION PROCESS.
COMPLETED NOT COMPLETED NOT APPLICABLE ACTION/STEP
      DETERMINE WHAT SERVICES ARE NEEDED (SECTION II)
      DEVELOP MILESTONE SCHEDULE (SECTION III)
      SELECT TYPE AND DEVELOP STATEMENT OF WORK (SOW) (SECTION IV)
      CONDUCT MARKET SEARCH (SECTION V)
      DEVELOP AND ISSUE REQUEST FOR PROPOSAL (RFP) (SECTION VI)
      DOCUMENT RECEIPT OF PROPOSALS AND DETERMINE IF THEY WERE IN COMPLIANCE WITH THE RFP (SECTION VII)
      EVALUATION OF THE WRITTEN PROPOSALS (SECTION VIII)
      * APPOINTMENT OF EVALUATORS - COMPLETION OF CONFLICT OF INTEREST CERTIFICATE
      * ISSUE TECHNICAL PROPOSALS TO EVALUATORS
      * EVALUATE TECHNICAL PROPOSAL
      * EVALUATE COST PROPOSAL
      * CONDUCT INITIAL CONSENSUS MEETING, ADDRESS COMPETITIVE RANGE, DOCUMENT FINDINGS
      CONDUCT ORAL PRESENTATIONS (SECTION IX)
      * INVITE CONTRACTORS
      * CONDUCT ORAL PRESENTATIONS
      * DOCUMENT ORAL PRESENTATIONS
      AWARD CONTRACT (SECTION X)
      * CONDUCT FINAL CONSENSUS MEETING
      * MAKE AWARD DECISION
      * NOTIFY AWARDEE AND NON-SELECTED
      * CONDUCT DEBRIEFINGS
      * COMPLETE COMMERCE DEPARTMENT ADMINISTRATIVE ORDER 208-10
      * COMPLETE CD FORM 435
      * COMPLETE AWARD MEMORANDUM
      * APPOINT TASK MANAGER/ACOTR
      * ISSUE PURCHASE ORDER
      POST-AWARD ACTIONS (SECTION XI)
      * KICKOFF MEETING
      * ADDRESS INVOICING
      * CONTROL FUNDS
      CHANGES TO PURCHASE ORDERS (SECTION XII)
      CLOSEOUT ACTIONS (SECTION XIII)
      * NOTICE TO CONTRACTOR
      * NOTICE TO ACQUISITION AND FINANCE DIVISIONS
      * RETENTION OF CONTRACT FILE
       
ATTACHMENT #23 - U.S. CENSUS BUREAU - ACQUISITION DIVISION (PROCEDURES - PURCHASES THROUGH THE FEDERAL SUPPLY SCHEDULE PROGRAM)


Source: U.S. Census Bureau
Acquisition Division

Last Revised: October 15, 2012