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In addition, beginning in 2013 official census statistics will be posted on the website for Governmental Units that have conducted a Special Census.
*For Special Census purposes, a governmental unit is defined as the government of any state, county, city, or other political subdivision within a state, or the government of the District of Columbia or the government of any possession or area including political subdivisions, American Indian Reservations, or Alaskan Native villages.
During a partial Special Census, enumerators will still canvass their assignment areas using census maps and address registers that contain addresses and location information. The enumerators update the address lists and census maps by adding housing units not already listed, make corrections to address information, update maps with feature changes, and delete listings that do not exist. Assignment areas for a standard census are typically 75 housing units. This will vary with a Special Census depending on the size of the specific area for which the full or partial Special Census is requested.
Geographically Updated Population Certification is a re-tabulation of 2010 Census population and housing counts within new boundaries. ("New" boundaries are boundaries that become effective after January 1, 2010, the date for boundaries used to report 2010 Census data.) The geographically updated certified count will include only the population and housing that existed and was counted at the time of 2010 Census. It will not include counts for new housing or group quarters (i.e. nursing homes, college dormitories, prisons, etc.) population. In other words, if a local government wants to know the population within a housing development built after 2010 Census was taken, they could not get that information from GUPCP. For more information about this program, please review the GUPCP Internet site.
If requested on the Special Census Cost Estimate Form, during Special Census operations the Census Bureau will also enumerate people living in group situations. The structures that house people living in groups are call Group Quarters. Some examples of Group Quarters include colleges, hospitals, correctional facilities, nursing homes, and military installations. A Group Quarters may contain regular housing units as well.
For Group Quarters enumeration, we complete an Individual Census Report (questionnaire) for each individual housed in a particular unit. The questionnaire used is also similar to the 2010 Census short form, except there is only one person's data on each form.
People living in Transitory Locations are also counted. Transitory Locations are places where people who have no usual home elsewhere live. Transitory Locations are Recreational (RV) parks (not mobile home parks), Marinas, Commercial and/or public Campgrounds, Racetracks, Carnivals, and some Hotels or Motels (with long term residents).
Determining usual residence is easy for most people. Given our nation's wide diversity in types of living arrangements, however, the usual residence for some people is not as apparent. The Census Bureau has residence rules that provide guidelines for determining a respondent's usual residence.
Applying the usual residence concept to real living situations means that people will not always be counted at the place where they happen to be staying on the Special Census Date. For example, people temporarily away from their usual residence, such as on vacation or on a business trip on the Census Date will be counted at their usual residence by proxy.
People who live at more than one residence during the week, month, or year will be counted only if they live in the area, in which the Special Census is being conducted, most of the time. Some examples of these people, are those individuals in the armed forces, at college, in a correctional facility, or in a nursing home or home for the chronically ill. People without a usual residence, however, will be counted where they are staying as of the Special Census Date.
Any place where people live or dwell OR could potentially live or dwell. There are two types of living quarters: housing units and group quarters. Note: Living quarters found at Transitory Locations are housing units.
A housing unit is a:
Separate living quarters are those in which the occupants live separately from any other person in the building and that have direct access from the outside of the building or through a common hall. If the only way an occupant can get to their living area is through someone else's living area, they do not have direct access; hence they would be treated as occupants of the same living quarters
People living in group situations live in group quarters. A Group Quarters may contain housing units as well. For Group Quarters enumeration, we complete an Individual Census Report (questionnaire) for each individual housed in a particular unit. The questionnaire used is also similar to the 2010 Census short form, except there is only one person's data on each form.
More specific information on residency rules may be found at:
Each state's legislation needs to be reviewed to determine the circumstances under which a Special Census is applicable. For example, in Iowa, a city may have only one federal Special Census per decade. Conversely, Illinois has no such restriction, and towns may conduct as many Special Censuses as they deem necessary.
In addition, map and data product quality is improved by incorporating geographic changes found as a result of a Special Census into the U.S. Census Bureau geographic systems.
The Census Bureau may include Special Census results in the Population Estimates Program if the Special Census is of an entire governmental unit whose legal boundaries are identical to those used by the Population Estimates Program. The incorporation of the Special Census results into the population estimates allows the Census Bureau surveys that rely on the estimates as statistical controls, such as the ACS, to also reflect the Special Census results.
In 2011, Quality assurance procedures were expanded to include a Reinterview operation. The Special Census Operations Control System (SCOCS) used to control and track data collection assignments will randomly selects households, previously interviewed, for a follow-up interview. The system also allows the supervisor to select additional addresses, if deemed necessary, to include in the Reinterview operation.Other improvements include a SCOCS address search function, which returns the associated geographic data of an entered address; making it easier for Special Census staff to identify in which assignment area an address is located. This function will be particularly helpful when local residents contact the Special Census Office inquiring as to whether they were counted.
The system also has a shipment tracking function that accounts for each document scanned and placed in a box for shipment to our National Processing Center.
Other changes include the hiring process, all applicants must clear their background check prior to beginning the Special Census job specific training and those who access computer systems are required to have special badges and access tokens.
For an additional fee, communities may add questions to the questionnaire to collect data for use in local planning for housing programs, schools, transportation systems, and human resource and land-use planning.