U.S. Department of Commerce

Census 2000 Acquisition Information

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NOTICE

March 16, 1999

RFP amendment:  The RFP is hereby amended to notify offerors that oral presentations may not be conducted as stated. The Government reserves the right to award contract(s) without the use of oral presentations and/or discussions.

(Please note that this amendment is not incorporated in the online version and the downloadable version of the RFP.)

December 21, 1998

DUE TO HEIGHTENED SECURITY, YOU ARE HEREBY NOTIFIED THAT ADDITIONAL TIME MAY BE REQUIRED WHEN YOU CHECK IN AT THE SUITLAND FEDERAL CENTER. PLEASE PLAN ACCORDINGLY. PROPOSALS ARE DUE ON DECEMBER 23, 1998 AT NOON.

December 15, 1998

The phrase "Prime only" was added to the end of the sentence in section L.17.3.2, a.1.c.

December 11, 1998

The RFP is hereby amended to decrease the number of copies of Volumes II and III required for submission on December 23, 1998. See Section L, paragraphs L.17.4 and L.18 in the RFP document. This amendment also adds paragraph K.13 to Section K.

Wage Determination, Section J, Attachment E is hereby incorporated.

December 9, 1998

A few more minor changes. (Additions are in red, deletions are noted with a strikeout).

  • C.5 - added a sentence
  • C.5.1, 1. - "Minimum/General Experience:" changed
  • C.5.2, 9. - in "Minimum/General Experience:", "Network" becomes "Netware"
  • I.1 - added two clauses and changed the number and date of another

December 4, 1998

There were minor revisions to the following sections. (Additions in each section are shown in red, deletions are noted with a strikeout).

  • C.5 - deleted references to "functional areas"
  • F.4, a.3 - 5th bullet deleted
  • H.21, a.2.a - changed "FIVE" to "TWO"
  • L.15 - deleted b.
  • L.17.2.1 - changed numbering
  • L.17.3.2, a.2 - added the phrase "Prime only" to the end of the sentence
  • L.17.4, a. - deleted end of 2nd sentence
  • L.21.2, a. - additions
  • L.18 - addition

November 24, 1998

  1. CLARIFICATIONS TO SECTION L, Paragraph L.17.1 Factor 1, a.2 AND Paragraph L.18

    ALL PAST PERFORMANCE INFORMATION IS DUE: December 8, 1998

    Submit Past Performance information as follows:

    Attachment "A" (to be completed by offeror), two references for prime and each subcontractor.
    Attachment "C" (to be completed by reference) one form per reference to be forwarded to the BOC.

  2. Size standard referenced in Paragraph K.6 (a)(2) is hereby revised to read $18 million for SIC Code 7379.

  3. See revised Attachment "C" in Section J. Part 3 has changed.

DISCLAIMER

Any discrepancies between the paper versions and the Internet version, the Internet versions shall prevail.

All updates to the RFP will be posted on the ITS Web site. It is the vendors responsibility to check the web site for updates.


November 23, 1998

TO ALL PROSPECTIVE OFFERORS:

Enclosed is the Request for Proposal (RFP) 52-SOBC-9-00001 for the acquisition of Information Technology (IT) services to support the Bureau of the Census, the Department of Commerce (DOC) and its bureaus.

This acquisition has been set aside as a competitive 8(a) acquisition under the authority of the Small Business Act of 1953 as amended and implemented by the Small Business Administration (SBA). This acquisition will be conducted pursuant to the Memorandum of Understanding (MOU) between the DOC and SBA. All Offerors must be eligible concerns as provided in Part 19.8 of the Federal Acquisition Regulation. The Standard Industrial Classification (SIC) Code is 7379.

The estimated value of this acquisition is $150,000,000 throughout the 60 month life of the project. This acquisition will result in multiple awards of Indefinite Quantity/Indefinite Delivery type contracts with a specified minimum of $2,500 to a maximum of up to $150,000,000 for the life of the contract. In the IT Services project agreement Section VIII published on September 18, 1998 the specified $90,000,000 only covered requirements through 2002. The contracts resulting from this solicitation will be for a maximum of up to $150,000,000 through its performance period of one base year with four additional option years through 2004.

Proposals are due December 23, 1998. Past Performance information is due December 8, 1998. (See Section L.2)

Please be advised that it is the Government's expectation that numerous proposals will be received as a result of this solicitation. The Government is hereby notifying Offerors of the possibility that awards could be made without discussions. Therefore, it is strongly recommended that Offerors do not take any exceptions to the terms and conditions of the RFP and that Offerors submit their most advantageous offer with initial proposals.

In order to provide timely response, all comments or questions are due within 10 calendar days from the release of the RFP. Please forward questions and comments via e-mail to IT.Services@ccmail.census.gov (See Section L.11).

We appreciate and look forward to your participation.

Sincerely,

Alba Sanchez
Contracting Officer








11/23/98

The attached solicitation is being processed pursuant to a Memorandum of Understanding (MOU) between the U.S. Department of Commerce (DoC) and the U.S. Small Business Administration (SBA), whereby the SBA has delegated authority to the DoC to contract directly with eligible 8(a) firms. The MOU implements a joint initiative to streamline the procurement process and facilitate awards under the 8(a) program.

Under the terms of the MOU, the SBA will not be a signatory to the award resulting from the solicitation. The SBA will, however, retain responsibility for 8(a) certification, administering other eligibility related issues under the 8(a) program, and be available to 8(a) firms for counseling and assistance.

If you have any questions pertaining to the this solicitation or program, please contact Alba Sanchez, Contracting Officer via e-mail at IT.Services@ccmail.census.gov.

Servicing SBA Office: Washington District Office
Address: 1110 Vermont Avenue, NW, 9th Floor, Washington, DC 20043-4500
Cognizant Business Opportunity Specialist's Name: Loretta M. Taylor
Telephone, Fax and E-Mail: (202) 606-4000 EXT. 316(Voice) (202) 606-4225 (FAX)





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SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS


B.1 SCOPE

The scope of this indefinite delivery, indefinite quantity, fixed price, labor hour contract is to acquire information technology services to support the Bureau of the Census (BOC), the Department of Commerce and its bureaus. Other direct costs (ODC's) such as long distance travel, computer time, etc., are acceptable items to be invoiced. ODC's shall be invoiced in accordance with the negotiated prices, terms and/or Not-to-Exceed estimates specified on individual task orders.

B.1.1 CONTRACT MINIMUM AND MAXIMUM DOLLAR AMOUNT FOR LABOR

The minimum value of the resulting contract is $2,500.00 over the life of the contract. The maximum value of the contract(s) is $150,000,000.00.

B.1.2 ORDERING AUTHORITY

No work shall begin until a task order is signed by the Contracting Officer and received by the Contractor. Tasks orders sent to the Contractor via facsimile transmission may serve as an official "task order".


B.2 SERVICES AND PRICES - SYSTEMS DESIGN AND PROGRAMMING, STUDIES, ANALYSES AND DOCUMENT PREPARATION, SYSTEMS INTEGRATION, AND COMMUNICATIONS AND OPERATIONS

Contractor Site
Skill No. Description Price Per Hour
Base Year Option Yr. 1 Option Yr. 2 Option Yr. 3 Option Yr. 4
1 Program Manager ________ ________ ________ ________ ________
2 Task Manager ________ ________ ________ ________ ________
3 Senior Systems Architect ________ ________ ________ ________ ________
4 Senior Information Engineer ________ ________ ________ ________ ________
5 Database Administrator ________ ________ ________ ________ ________
6 Jr. Computer Programmer/Analyst ________ ________ ________ ________ ________
7 Sr. Computer Programmer/Analyst ________ ________ ________ ________ ________
8 Principal Computer Programmer/Analyst ________ ________ ________ ________ ________
9 Computer Operations Specialist ________ ________ ________ ________ ________
10 Training Specialist ________ ________ ________ ________ ________
11 Communications Network Manager ________ ________ ________ ________ ________
12 Senior Technical Writer ________ ________ ________ ________ ________
13 Telecommunications Systems Analyst ________ ________ ________ ________ ________
14 Voice Communications Technician ________ ________ ________ ________ ________
15 Systems Administrator/Manager ________ ________ ________ ________ ________
16 LAN Administrator/Manager ________ ________ ________ ________ ________
17 Communications Network Specialist ________ ________ ________ ________ ________
18 WAN Specialist ________ ________ ________ ________ ________
19 Network Security Specialist ________ ________ ________ ________ ________


B.3 SERVICES AND PRICES - SYSTEMS DESIGN AND PROGRAMMING, STUDIES, ANALYSES AND DOCUMENT PREPARATION, SYSTEMS INTEGRATION, AND COMMUNICATIONS AND OPERATIONS

Government Site
Skill No. Description Price Per Hour
Base Year Option Yr. 1 Option Yr. 2 Option Yr. 3 Option Yr. 4
1 Program Manager ________ ________ ________ ________ ________
2 Task Manager ________ ________ ________ ________ ________
3 Senior Systems Architect ________ ________ ________ ________ ________
4 Senior Information Engineer ________ ________ ________ ________ ________
5 Database Administrator ________ ________ ________ ________ ________
6 Jr. Computer Programmer/Analyst ________ ________ ________ ________ ________
7 Sr. Computer Programmer/Analyst ________ ________ ________ ________ ________
8 Principal Computer Programmer/Analyst ________ ________ ________ ________ ________
9 Computer Operations Specialist ________ ________ ________ ________ ________
10 Training Specialist ________ ________ ________ ________ ________
11 Communications Network Manager ________ ________ ________ ________ ________
12 Senior Technical Writer ________ ________ ________ ________ ________
13 Telecommunications Systems Analyst ________ ________ ________ ________ ________
14 Voice Communications Technician ________ ________ ________ ________ ________
15 Systems Administrator/Manager ________ ________ ________ ________ ________
16 LAN Administrator/Manager ________ ________ ________ ________ ________
17 Communications Network Specialist ________ ________ ________ ________ ________
18 WAN Specialist ________ ________ ________ ________ ________
19 Network Security Specialist ________ ________ ________ ________ ________


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SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF NEED


C.1 BACKGROUND


The Bureau of the Census (BOC) is the primary source of statistics about the population and economy of the nation. These statistics are collected to assist the Congress, the Executive branch of the federal government, state and local governments, colleges, universities, and the general public in the development and evaluation of social and economic programs.

Major BOC program area activities include periodic censuses, current surveys and programs, statistical analyses, and reimbursable work. Periodic censuses include the decennial census of population and housing, the census of governments, and the economic censuses. Much of the data collected by the BOC in an array of monthly, quarterly, and annual surveys provides input to important economic indicators.

The BOC's varied information technology(IT) resources support a host of programs:

These programs exist to gather and report the socioeconomic facts needed by the Nation's decision and policy makers.


C.2 PURPOSE


The Associate Directorate for IT is responsible for ensuring that the BOC programs have economical and efficient sources of IT resources necessary to produce accurate, timely, and complete statistical information. The IT Services vehicle is to provide technical and advisory services to the BOC through the Associate Director for IT. The tasks assigned under this contract shall support the BOC's objectives to provide:


C.3 SCOPE OF WORK


This Statement of Need (SON) outlines the general functional areas and typical requirements required of contractors under IT Services. Four major service categories of advisory and assistance services are required:

  1. Systems Design and Programming;
  2. Studies, Analyses, and Document Preparation;
  3. Systems Integration; and
  4. Communications and Operations.

Specific details of work assignments, deliverables, documentation, training, applicable government/departmental/industry standards, etc., will be provided in individual task orders.

The BOC Strategic IT Plan and Operational IT Plan provide the applications for which work may be sought. Other applications are possible, but would be similar to one of the applications provided in the Plans. Such support shall be performed in accordance with statements of work, and specifications as set forth in task orders.

The Contractor(s) shall perform all work described herein as ordered on task orders issued by the Contracting Officer (CO). The BOC will order services by means of task orders with specifically defined scopes and schedules, as needed. It is impossible to determine the precise types or amounts of services that will be ordered during the contract term. The BOC will not use this contract when it has or intends to use Government in-house resources.


C.4 STATEMENT OF WORK/SPECIFICATIONS


The Contractor(s) shall furnish the necessary personnel, material, services, and facilities (except as otherwise specified) to perform the Statement of Work/Specifications as described herein.

C.4.1 IT SERVICES

The service categories for IT Services are intended to provide services for all types of administrative, research/developmental, and operational information technology activities including their equipment, software, and connectivity, as well as the processes and activities which support them. During the contract period(s), there may be other technology solutions and/or consulting support needed to accommodate unforeseen emerging requirements such as: engineering, installation, electronic and web-based reporting, imaging and Optical Character Recognition (OCR) of paper documents, very large transaction processing systems, distance learning, Americans with Disabilities accommodation, conversions, outsourcing, etc.

C.4.1.1

Systems Design and Programming support is needed for requirement studies, systems analysis, testing, and programming for new and existing applications, and conversion of existing applications on UNISYS and DEC platforms to client/server platforms with the servers typically having a UNIX and Open VMS operating systems. The BOC needs to develop and implement plans for the establishment, revision, or improvement of large data bases, including complex edit programs. A variety of data base and file structures are currently in use.

Statistical programming and analysis support is also needed. The BOC will need to develop sophisticated software and information engineering research for model simulation and statistical analysis. Special software engineering projects including the installation and operation of specialized application and database development tools will also be included.

Programming services and database management activities are required in support of data collection (from BOC files and records), data preparation, coding, data transcription, data entry and word processing. This would include performing data collection activities through personnel interviews, documentation reviews, telephone services, electronic media, etc. Prevalent software programs currently employed in the BOC includes ORACLE, SAS, C/C++, JAVA, Power Builder,Visual Basic, HTML, XML.

C.4.1.2

Studies, Analyses and Document Preparation support is needed to provide detailed and comprehensive reports including definition of objectives, system concepts, evaluation of alternative approaches to reasonably achieve objectives, the identification of a proposed approach, and cost benefit analysis.

The BOC requires support in technical writing and editing to develop documentation and user guides for systems and applications developed by a government agency. Additional types of manuals, reports, and other technical writing related to the scope of the task order is included. Documentation that includes systems documentation, program documentation, source listings, source code, Entity Relationship Diagrams (ERD), Data Flow Diagrams (DFD), data and process models, and other forms of descriptive materials, as specified, using Computer-Aided Software Engineering (CASE) tools or other software packages, are some but not all of the areas in which contractor support is contemplated.

C.4.1.3

Systems Integration services are needed to provide a complete solution to large, complex systems encompassing hardware, software, communications, training, conversion/migration, and deployment. Multiple leading-edge technologies are also included.

The BOC requires services to support its IT infrastructure which include specifying, acquiring, configuring, installing, and integrating all required components, computers, facilities, equipment and systems, and software, on-site training and training systems development, integrated logistics support, database systems development, data warehousing design for data management and decision support, network integration, client server integration, database and system integration, and multimedia.

C.4.1.4

Communications and Operations support is needed in the planning, developing, implementing, testing, and operating of the computing infrastructure and the communications infrastructure for both voice and data communications. The spectrum of services extends from local microcomputers and their applications to large-scale integrated systems involving a variety of software languages and hardware platforms.

Activities required include planning and analysis, design, installation, integration and testing, administration, operations and management, help desk, maintenance, Internet, Intranet, firewalls, and security, network engineering, network control center support, modernization, network management services, troubleshooting, LAN administration and operations, LAN and PC maintenance, user assistance, migration planning, configuration management of LAN and IT assets, the configuration, installation and deployment of operational servers in support of network management functions, regular maintenance and upgrades to meet evolving requirements, maintenance and connectivity, making recommendations for equipment upgrades and replacements, maintaining LAN integrity, troubleshooting hardware problems as well as maintaining software integrity, providing ongoing support in the form of network services, computer operations, training, troubleshooting and problem resolution, enterprise data backup and archive, data management and conversion management to fulfill Year 2000 Compliance, configuration management and change control, electronic printing and reporting, network integration, network management, WAN management, help desk service, rapid response mobilization, and disaster recovery.


C.5 QUALIFICATIONS OF CONTRACTOR PERSONNEL


The labor categories contain qualifications as they relate to the number of years of experience we have determined necessary to perform the task. The education and the numbers of years of experience reflect the relative importance of each category. All persons provided by the Contractor to perform work specified by individual task orders shall be fully qualified as described below. Contractors may propose exceptional expertise or unique experience in lieu of the exact number of years experience or formal education. The minimum years education requirement may be substituted with equivalent years of applicable experience. The general experience requirement is inclusive of any additional specialized experience requirement. The government solely determines if that is sufficient. The BOC may add new functional areas and additional labor categories during the course of this contract to reflect changes in technology or the government's needs, provided the functional areas and labor categories fall within the general scope of work for this contract, which is for information technology support services. For each task order the Contractor shall provide a Task Manager who is responsible for the entire performance of the task. The following categories of labor are applicable to each of the areas as specified. All persons provided by the Contractor to perform work specified by individual task orders shall be fully qualified as described below. For each task order the Contractor shall provide a task manager who is responsible for the technical conduct of the task.

C.5.1 PROGRAM MANAGEMENT

  1. PROGRAM MANAGER

    Minimum/General Experience: Ten years of progressively responsible professional experience, which includes at least four years managing multidisciplinary efforts similar to this procurement and six years at the senior management level. Six years experience at the senior management level. At least four years of experience managing multidisciplinary efforts similar to this procurement and ten years of progressively responsible professional experience.

    Minimum Education: Bachelor's degree in Engineering, Statistics, Computer Science, Management Information or a social science. Advanced degrees in these disciplines are highly desirable.

    Functional Responsibility: Serves as liaison between Contractor personnel and the Contracting Officer's Technical Representative (COTR) and shall have overall responsibility for administrative matters. Organizes task teams, reviews technical approaches to ensure that the proper methodologies and procedures are followed in accordance with task order requirements, and ensures that all products and services are of high quality and delivered on time and within budget limitations.

  2. TASK MANAGER

    Minimum/General Experience: Twelve years experience, of which at least nine years must be specialized. Specialized experience includes: project development from inception to deployment, expertise in the management and control of funds and resources using complex reporting mechanisms, demonstrated capability in managing multi-task contracts and/or subcontracts of various types and complexity. General experience includes increasing responsibilities in information systems design and/or management.

    Minimum Education: Bachelor's degree in Computer Science, Information Systems, Engineering, Business, or other related discipline or equivalent experience in a technical or business discipline.

    Functional Responsibility: Serves as the task manager for a large, complex task order (or a group of task orders affecting the same common/standard system) and shall assist the Program Manager in working with the CO, the contract level COTR, the task order-level COTR(s), government management personnel and customer agency representatives. Under the guidance of the Program Manager, responsible for the overall management of the specific task order(s) and insuring that the technical solutions and schedules in the task order are implemented in a timely manner. Performs enterprise wide horizontal integration planning and interfaces to other functional systems.

C.5.2 IT SERVICES PERSONNEL

  1. Senior Systems Architect

    Minimum/General Experience: Ten years experience, of which at least eight years must be specialized. Specialized experience includes: supervision of system architects, use of structured analysis, design methodologies and design tools (such as IDEF1x, entity relationship diagrams), and other design techniques, object oriented principles, and experience with the logical and physical functional, operational, and technical architecture of large and complex information systems.

    Minimum Education: Bachelor's degree in Computer Science, Information Systems, Engineering, Business, or other related discipline or equivalent experience in a technical or business discipline.

    Functional Responsibility: Establishes system information requirements using analysis of the information engineer(s) in the development of enterprise-wide or large scale information systems. Designs architecture to include the software, hardware, and communications to support the total requirements as well as provide for present and future cross-functional requirements and interfaces. Ensures these systems are compatible and in compliance with the standards for open systems architectures, the Open Systems Interconnection (OSI) and International Standards Organization (ISO) reference models, and profiles of standards - such as Institute of Electrical and Electronic Engineers (IEEE) Open Systems Environment (OSE) reference model - as they apply to the implementation and specification of Information Management (IM) solution of the application platform, across the application program interface (API), and the external environment/software application. Ensures that the common operating environment is compliant with the Census Bureau IT architecture. Evaluates analytically and systematically problems of work flows, organization, and planning and develops appropriate corrective action.

  2. Senior Information Engineer

    Minimum/General Experience: Ten years experience, of which at least eight years must be specialized. Specialized experience, in information systems development, functional and data requirements analysis, systems analysis and design, programming, program design and documentation preparation. The following experience is also required: demonstrated experience in the implementation of information engineering projects; systems analysis, design and programming using CASE and IE tools and methods, systems planning, business information planning, and business analysis. Must demonstrate the ability to work independently or under only general direction.

    Minimum Education: Bachelor's degree in Computer Science, Information Systems, Engineering, Business, or other related discipline or equivalent experience in a technical or business discipline.

    Functional Responsibility: Applies business process improvement practices to re-engineer methodologies/principles and business process modernization projects. Applies, as appropriate, activity and data modeling, transaction flow analysis, internal control and risk analysis and modern business methods and performance measurement techniques. Assists in establishing standards for information systems procedures. Develops and applies organization-wide information models for use in designing and building integrated, shared software and database management systems. Constructs sound, logical business improvement opportunities with corporate Information Management guiding principles, cost savings, and open systems architecture objectives.

  3. Database Administrator

    Minimum/General Experience: Three years Data Base Administration (DBA) experience with multiple years of related data processing experience.

    Minimum Education: Bachelor's degree in Computer Science, Computer Information Systems, Electrical Engineering, Mathematics or equivalent technical studies.

    Functional Responsibility: Applies high-level of skills in database design, installation, and conversions. Responsible for database backup and recovery procedures, access security and database integrity, physical data storage design, and data storage management. Participates in Data Base Management System (DBMS) selection and maintains database performance. Applies expertise in specific DBMS. Applies knowledge of various DBMS products.

  4. Junior Computer Programmer/Analyst

    Minimum/General Experience: Three years including analysis and programming responsibilities and at least two years with systems design activities.

    Minimum Education: Bachelor's degree in Computer Science, Computer Information Systems, Electrical Engineering, Mathematics or equivalent technical studies.

    Functional Responsibility: Prepares application requirements from user input. Prepares system documentation. Plans and estimates work of team by phase. Reports team work progress at a phase level. Creates system-level test plans. Uses several programming languages and operating systems. Performs total systems tests. Ensures proper analysis of problems and programming design, thereby preventing rework or schedule slippage. Provides moderately complex technical direction to a small group of computer programmers. Maintains routine contacts with computer programmers outside the core programming team.

  5. Senior Computer Programmer/Analyst

    Minimum/General Experience: Five years including systems programming activities with over three years in specialization areas.

    Minimum Education: Bachelor's degree in Computer Science, Computer Information Systems, Electrical Engineering, Mathematics or equivalent technical studies.

    Functional Responsibility: Those specified for Junior Computer Programmer/Analyst plus the following: Provides technical expertise and support in specialized area(s) of applications software. Provides informal and/or formal training in areas of expertise. Applies knowledge of application methodologies and processes. Provides systems support for specific system software. Provides debugging, problem determination, and system tuning assistance to application developers. Provides technical expertise and support in specialized area(s) of expertise. Provides consulting and programming services on operating systems software, teleprocessing monitors, communications systems, language processors, database internals, and system utilities.

  6. Principal Computer Programmer/Analyst

    Minimum/General Experience: Ten years including project with over three years in specialization areas.

    Minimum Education: Bachelor's degree in Computer Science, Computer Information Systems, Electrical Engineering, Mathematics or equivalent technical studies.

    Functional Responsibility: Those specified for Senior Computer Programmer/Analyst plus the following: Assumes complete responsibility for a project or major task. Conceives, analyzes, and designs data processing systems. Performs feasibility studies, system and requirements analysis, and external and internal systems design. Manages software development and implementation projects. Is accountable for providing technical direction to a small group of professionals. Performs as an expert with extensive knowledge and answers in areas of expertise. Analyzes and recommends data processing system solutions. Develops, designs, and performs feasibility studies and requirements analyses and external and internal system design. Provides in-depth system wide support and expertise. Performs system diagnosis, problem determination, and problem source identification.

  7. Computer Operations Specialist

    Minimum/General Experience: Two years in a data processing environment.

    Minimum Education: Associate's degree in Data Processing or equivalent experience.

    Functional Responsibility: Applies thorough knowledge and understanding of information systems, automation tools and technology, job applications, and operational hardware. Applies working knowledge of software and sub-systems. Expedites recovery and/or problem resolution. Evaluates automation possibilities. Spends majority of time providing assistance and direction to more junior Computer Operators. Provides assistance to more senior Computer Operators. Focal point for Computer Room activity and assignments. Demonstrates tact and sensitivity in customer communications, projecting a positive image. Understands and follows operational instructions. Understands basic data processing concepts. Operates and/or interacts with data processing (hardware and software) and teleprocessing environment. Applies basic understanding of machine principles, operating systems, system configuration, utility programs, operating procedures, and automation concepts. Recognizes problems and takes corrective action. Performs minor cleaning and maintenance of I/O equipment. Requires minimal direction in daily operation and problem resolution. Provides assistance to less experienced personnel.

  8. Training Specialist

    Minimum/General Experience: Four years experience, of which at least two years must be specialized. Specialized experience includes experience in developing and providing technical and end-user training on computer hardware and application software. General experience includes information systems development, training, or related fields. Demonstrated ability to communicate orally and in writing.

    Minimum Education: A Bachelor's degree in any field.

    Functional Responsibility: Conducts the research necessary to develop and revise training courses. Develops and revises these courses and prepares appropriate training catalogs. Prepares instructor materials (course outline, background material, and training aids). Prepares student materials (course manuals, workbooks, handouts, completion certificates, and course critique forms). Trains personnel by conducting formal classroom courses, workshops and seminars.

  9. Communications Network Manager

    Minimum/General Experience: Seven years experience of which five years must be specialized. Specialized experience includes protocol analysis, knowledge of OSI protocols particularly TCP/IP, X.25.X.400, X.500. Experience with ATM, frame relay, other knowledge with bridges, routers, gateways, FDDI, detailed knowledge of UNIX and Open VMS operating systems. Experience as a Certified Netware Network Engineer (CNE) or Enterprise Certified Netware Network Engineer (ECNE) desirable. Specialized experience also includes supervising the operation and maintenance of communication network systems which may be mainframe, minicomputer, or client/server based. General experience includes all aspects of communication networks planning, installation, and support.

    Minimum Education: A Bachelor's degree in Computer Science, Information Systems, Engineering, Business, or other related discipline. CNE or ECNE may be preferred or required.

    Functional Responsibility: Evaluates communication hardware and software, troubleshoots LAN/MAN/WAN and other network-related problems, provides technical expertise for performance and configuration of networks. Performs general LAN/MAN/WAN administration, provides technical leadership in the integration and testing of complex large-scale computer integrated networks. Schedules conversions and cut overs. Oversees network control center. Supervises maintenance of systems.

  10. Senior Technical Writer

    Minimum/General Experience: Five years general work experience.

    Minimum Education: None specified.

    Functional Responsibility: Prepares revisions to and rewrites existing documentation. Creates new documentation from related documentation, examination of subject system or procedure, interviews, and/or experience and/or expertise in subject area. Uses word processor or text processor. Applies excellent writing skills and use of the English language. Applies PC skills and technical aptitude. Handles correspondence and uploading and downloading. Applies knowledge of different writing styles and ability to follow the appropriate style for the intended audience. Applies knowledge of book structure (i.e., front matter, body, back matter, index, etc.) and ability to produce each of these independently and as a part of the entire document. Applies indexing and file management skills. Creates, implements, and tracks to a document production plan. Supports pre-production and mark-up. Understands the intended audience and identifies and develops information appropriate for that audience (may or may not be technical). Follows a documented process. Learns new tools and processes quickly. Produces accurate work and maintains schedule integrity. Understands copy editing/proofread marks. Understands archiving and retrieval of information. Estimates own work at a task level. Plans and estimates work of team by phase. Reports team work progress at a phase level. Creates on-line interface documentation.

  11. Telecommunications Systems Analyst

    Minimum/General Experience: Proficiency in at least one programming language and seven years progressive experience in the telecommunications field. Strong knowledge of communications protocols, hardware, and real time operation systems requirements.

    Minimum Education: Bachelor's degree in Computer Science or a related field or five years of general experience in lieu of a degree.

    Functional Responsibility: Develops and configures telecommunications software solutions to address user needs. Interfaces with users to define needs. Designs, develops and tests complex communications software interface programs. Primary responsibilities include conducting technical feasibility studies and the design phase of project.

  12. Voice Communications Technician

    Minimum/General Experience: At least four years of progressive telecommunications (voice communications, private branch switching, and installation).

    Minimum Education: Associate's degree in Telecommunications, Computer Science or related field or two years of progressive experience in lieu of a degree.

    Functional Responsibility: Monitors and responds to facility hardware and software problems. Assists vendor support service groups to ensure proper escalation during outages or periods of degraded system functionality. Makes phone system additions and changes. Installs new system and station equipment, and installs voice private branch switching equipment. Documents changes to layouts.

  13. Systems Administrator/Manager

    Minimum/General Experience: Ten years experience, of which at least nine years must be specialized. Specialized experience includes: systems management in VMS environment or systems administration in UNIX and Open VMS environment.

    Minimum Education: Bachelor's degree in Computer Science, Information Systems, Engineering or other related discipline or equivalent experience in a technical discipline.

    Functional Responsibility: Serves as technical expert on Open VMS and/or UNIX platforms. Knowledge about diverse hardware and software environments. Oversees complex tasks and projects independently. Develops configurations based on customer requirements. Performs software installations, upgrades, modifications. Troubleshoots problems and provides customer support. Researches new technologies.

  14. LAN Administrator/Manager

    Minimum/General Experience: Five or more years experience in Local Area Network management and control.

    Minimum Education: Bachelor's degree in Computer Science, Telecommunications, Information Systems, Engineering or other related discipline or equivalent experience in a technical discipline.

    Functional Responsibility: Supervises the installation, management, and monitoring of LAN facilities. Directs the testing of all elements of the LAN facility (including hardware, software, communications, etc.). Serves as key contact for all LAN customers to obtain clarification of problems and provides resolution of system failures and degradations.

  15. Communications Network Specialist

    Minimum/General Experience: Seven years experience of which five years must be specialized. Specialized experience includes protocol analysis, knowledge of OSI protocols particularly TCP/IP, X.25.X.400, X.500. Experience with ATM, frame relay, other knowledge with bridges, routers, gateways, FDDI, detailed knowledge of Novell NetWare, Windows NT, and UNIX and Open VMS operating systems. Experience as a CNE or ECNE desirable. Specialized experience also includes: supervising the operation and maintenance of communication network systems which may be mainframe, mini, or client/server based. General experience includes all aspects of communication networks planning, installation, and support.

    Minimum Education: None specified.

    Functional Responsibility: Evaluates communication hardware and software, troubleshoots LAN/MAN/WAN and other network related problems, provides technical expertise for performance and configuration of networks. Performs general LAN/MAN/WAN administration, provides technical leadership in the integration and test of complex large scale computer integrated networks. Schedules conversions and cut overs. Coordinates with all responsible users and sites.

  16. WAN Specialist

    Minimum/General Experience: Seven years experience of which five years must be specialized. Specialized experience includes protocol analysis and knowledge of the OSI protocols particularly TCP/IP, LAT, IPX/SPX, Appletalk and Digital related protocols. Experience with ATM, frame relay, FDDI, ISDN, HDLC networks and knowledge with bridges, routers, switches, gateways, and virtual LAN technology is required. Detailed knowledge of Novell NetWare, Windows NT, and UNIX and Open VMS operating systems is desired.

    Minimum Education: None specified.

    Functional Responsibility: The Wide Area Network (WAN) Specialist will support and provide expert consultation for existing and new technologies that can support existing and future network requirements. The Specialist will also assist in the day-to-day support of the WAN and selected LANs. Special tasks requirements for the Specialist will include testing new proposed network configuration to support communication needs of mission critical applications and surveys.

    Experience and knowledge with monitoring and performing system administration level tasks on the Cisco router/switch project line is necessary. The incumbent filling this position must be able to work effectively and harmoniously in a team environment and be able to keep abreast of the state-of-the-art technologies for providing a secure WAN network environment.

  17. Network Security Specialist

    Minimum Experience: Two years of direct security experience and two years of communications related security experience. Specialized experience with the state-of-the-art encryption mechanism and TCP/IP protocols such as HTTP, HTTPS, FTP, SMTP, SMTPv2, CMOT, NTP, IMAP, NNTP, POP3 and SSH is required. Experience in developing security rule base for state-of-the-art firewall systems.

    Minimum Education: Bachelor's degree in Computer Science or Engineering

    Functional Responsibility: Monitoring and establishing firewall security, implementation of hardware and software encryption, computer virus detection and prevention, monitor and implement network remote access security.


C.6 CORRECTION OF SOFTWARE AND DOCUMENTATION


The Contractor shall, during the period of performance and for one year after completion of testing and acceptance of software and applicable documentation developed for a task, correct errors in Contractor developed software and applicable documentation which are discovered by the Government, any other user of the software, or the Contractor. Such corrections shall be made within 30 days (or a mutually agreed date) of the date the Contractor is notified that the error exists or the date the Contractor discovers the error. Further, the Contractor agrees to provide such corrections (fixes) at no charge to the Government unless the error is a direct result of negligence of the Government, or is a direct result of Government modification to the software. Inability of the parties to determine the cause of software errors shall be resolved in accordance with the disputes clause in Section I of this contract, but in no event constitutes grounds for delay of error correction beyond the time frames specified above.


C.7 CHANGES


When a task order requires a modification or change either at the request of the Government or the Contractor, the modification/change shall be formalized by issuance of a written modification to the task order or modification of the contract by the CO.


C.8 PERFORMANCE EVALUATION CRITERIA


Contractor performance will be evaluated based on program/task management and performance on task orders. For all tasks of $100,000 or greater with a performance duration of 12 months a past performance report card will be issued in accordance with FAR 42.15.


C.9 REFERENCE MATERIALS


BOC Strategic IT Plan and Operational IT Plan (with link to web sites)


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SECTION D - PACKAGING AND MARKING


D.1 PAYMENT OF POSTAGE AND FEES


All postage and fees related to submitting information, including forms, reports, etc., to the Contracting Officer (CO) or the Contracting Officer's Technical Representative (COTR) shall be paid by the contractor.


D.2 MARKING


All information submitted to the CO or the COTR shall clearly indicate the contract number and task order number for which the information is being submitted.


D.3 PACKING AND SHIPPING


Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation. All items are to be packed for domestic shipment to comply with standards and practices of the industry to ensure safe delivery without mars, scratches, dents or other damages. Shipping containers shall be plainly and substantially marked to show the contract number, task order number and a brief description of contents.


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SECTION E -INSPECTION AND ACCEPTANCE


E.1 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE (FEB 1998)


This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a clause may be accessed electronically at this URL: http://www.ARNet.gov/far


FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1 CONTRACT CLAUSES:

FAR
CLAUSE NO.

DATE

TITLE

52.246-2 JULY 1985 INSPECTION OF SUPPLIES - FIXED PRICE
52.246-16 APR 1984 RESPONSIBILITY FOR SUPPLIES

FOR FIXED PRICE TASKS:
52.246-4 FEB 1992 INSPECTION OF SERVICES - FIXED PRICE

FOR LABOR HOUR TASKS:
52.246-6 JAN 1986 INSPECTION - TIME-AND- MATERIAL AND LABOR HOUR


E.2 INSPECTION AND ACCEPTANCE (CAR 1352.246-70) (JUL 1985)

  1. The CO or the duly authorized representative will perform inspection and acceptance of supplies and services to be provided under this contract.

  2. Inspection and acceptance will be performed at:

    Bureau of the Census
    Suitland Federal Center, FOB3,
    (Suitland, MD) Washington, DC 20233


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SECTION F - DELIVERIES OR PERFORMANCE


F.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a clause may be accessed electronically at this URL: http://www.ARNet.gov/far


F.2 INCORPORATED CLAUSES


The following clauses are incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

CLAUSE
NUMBER

DATE

TITLE
52.242-15 AUG 1989 STOP-WORK ORDER
52.247-35 APR 1984 F.O.B. DESTINATION, WITHIN CONSIGNEE'S PREMISES


F.2 EFFECTIVE PERIOD OF THE CONTRACT

The effective period of this contract is for a term of 12 months from the date of award, with four successive one-year renewal options.


F.3 DELIVERY SCHEDULES


The terms and place of delivery for milestone products and other deliverables will be specified on individual task orders.


F.4 REPORTS


  1. Monthly Progress Report:

    The Contractor shall prepare and submit to the Contracting Officer and the COTR an electronic copy in WordPerfect (WP) 6.1 or higher (or as specified in each task order) of the progress report. The report is due ten (10) calendar days after the end of each month for each active task order. The report shall include, at a minimum, the following information:

    1. Contract number and reporting period.

    2. Task order numbers and task name.

    3. A summary of the technical work for each task in the following format:

      • A narrative review of work accomplishments and/or significant events for the month.

      • Problems and solutions (to include impacts on quality, schedule and cost and proposed solutions).

      • Percent of work completed toward interim or final deliverables and estimates of time to complete deliverables.

      • Activities planned for next month.

      • Separate Summary including:

    4. For each contractor employee assigned to the task: Skill level, employee name, and total hours worked for the period.

    5. Cumulative task dollars spent to date by task order.

    6. Cumulative task dollars spent over life of the contract.

    7. Cumulative labor hours spent on task to date by task order.

    8. Graph depicting task spending plan (planned vs. actual by month).

    9. Indication of funds remaining, by task order.

    10. Staffing issues, if reassignment, replacement, etc. are required.

  2. Weekly Problem Notification Report:

    The Contractor shall bring problems or potential problems affecting performance under this contract to the attention of the COTR as soon as they are known. Verbal reports shall be followed up with written narrative reports within seven days of occurrence. In the event the contractor encounters problems during the performance of any of the task orders which affect the success of the program, these problems shall be reported on a weekly basis to the COTR. The report shall specify the task order, specific problem and recommended solution(s). All problems on the weekly problem notification report shall be incorporated into the monthly progress report for the next reporting period.


F.5 DELIVERY OF REPORTS


E-Mail progress reports to:

ADDRESS WILL BE PROVIDED AT TIME OF AWARD


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SECTION G - CONTRACT ADMINISTRATION DATA


G.1 DESIGNATION OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR)

  1. The individual named below is hereby designated as the Contracting Officer's Technical Representative (COTR). The COTR is responsible for the technical administration of this contract, in accordance with the provisions of the clause G.3 entitled "Technical Direction."

    TO BE PROVIDED AT TIME OF AWARD

  2. The COTR shall be responsible for coordinating with the contractor the technical aspects of the contract. The COTR is not authorized to make any changes which affect the contract amount, terms or conditions.

In the event there are any changes to the above information, such as a new COTR or address change, the contractor will be notified of the change by letter, not by modification of the contract.


G.2 CONTRACTING OFFICER


All contracting administration will be effected by the Contracting Officer (CO). The CO is the only person with the authority to act as an agent of the Government under this contract. In the event the contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Only the CO has the authority to: (1) direct or negotiate any changes in the SON; (2) modify or extend the period of performance; (3) change the delivery schedule, (4) authorize reimbursement to the contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

Communications pertaining to contract administration matters will be addressed to the CO. No changes in or deviation from the scope of the work shall be effected without a Supplemental Agreement executed by the CO authorizing such changes.


G.3 TECHNICAL DIRECTION

Performance of the work under this contract shall be subject to the technical direction of the COTR. The term "technical direction" is defined to include, without limitation, the following:

  1. Directions to the Contractor which redirect the contract effort, shift work emphasis between work areas or delivery orders, require the pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish contractual statements of work.

  2. Provision of information to the Contractor which assists in the interpretation of drawings, specifications or technical portions of the work description.

  3. Review and, where required by contract, approval of technical reports, progress reports, drawings, specifications or technical information to be delivered by the Contractor to the Government under this contract.

    Technical direction must be within the general scope of work stated in the contract. The COTR does not have the authority to, and may not, issue any technical direction which: (1) constitutes the assignment of any additional work outside the general scope of the contract; (2) constitutes a change as defined in the contract clause entitled, "Changes;" (3) in any manner causes an increase or decrease in the total estimated contract cost, fixed fee, or time required for the contract performance; or (4) changes any of the express terms, conditions or specifications of the contract.

    All technical directions shall be issued in writing by the COTR; verbal direction or shall be confirmed by the COTR in writing within five (5) working days after their issuance.

    The Contractor shall proceed promptly with the performance of technical directions duly issued by the COTR in the manner prescribed by this article and within his/her authority under the provisions of this article.

    If, in the opinion of the Contractor, any instruction or direction issued by the COTR is within one of the categories as defined in (1) through (5) in Clause G.2, the Contractor shall not proceed, but shall notify the CO, in writing, within five (5) working days after receipt of any such instruction or direction and shall request the CO to modify the contract accordingly. Upon receiving such notification from the Contractor, the CO shall issue an appropriate contract modification or advise the Contractor, in writing, that in his/her opinion, the technical direction is within the scope of this article and does not constitute a change under the "Changes" clause of the contract. The Contractor shall thereupon proceed immediately with the direction given. A failure of the parties to agree upon the nature of the instruction or direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the contract clause entitled, "Disputes."


G.4 BILLING INSTRUCTIONS


  1. The Contractor shall provide a single point of contact for handling billing problems. The Contractor shall provide a mailing address and a telephone number to the COTR in order for the Government to notify the Contractor of billing problems.

  2. The Contractor shall submit billing on a monthly basis or on another cycle that will be mutually agreed upon by the Contractor and the Government.


G.5 INVOICE PREPARATION


  1. Invoices shall be submitted in an original and 3 copies to the Government office designated in this contract or a task order to receive invoices. To constitute a proper invoice, the invoice must include the following information and supporting documentation:

    1. Name of the business concern, invoice number and invoice date.

    2. Contract number, task order number, task title or other authorization for delivery of property or services.
    3. Description, price, and quantity of property and services actually delivered or rendered.
    4. Period of time covered by the invoice.
    5. Shipping and payment terms.
    6. Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent unless arrangements are made for electronic wire transfers.

  2. To assist the Government in making timely payments, the Contractor is requested to furnish the following additional information (if applicable) either on the invoice or on an attachment to the invoice:

    1. Labor charges, number of hours, (total for each category), rates, etc.

    2. Description of items delivered, identified by CLIN, quantity, price, and description and appropriate back-up documentation of materials, travel and Other Direct Costs.
    3. Prompt Payment Discount, if applicable - percentage of item (2) above.
    4. Prompt Payment Discount Amount.
    5. Prompt Payment Discount Amount (2) minus (4).
    6. Total invoice amount.

  3. Invoices which are submitted to an incorrect office or which do not contain the information specified in subparagraph (b) above, will be returned to the Contractor for corrections.


G.6 METHOD OF PAYMENT


  1. Payments under this contract will be made either by check or by wire transfer through the Treasury Financial Communications System, at the option of the government.

  2. The Contractor shall forward the invoices to:

    Original and two copies of invoice shall be sent to:

    Bureau of the Census
    Finance Division
    Washington, DC 20233

    The COTR invoice must provide all of the information required by clause G.5 entitled "INVOICE PREPARATION" A copy of the invoice, indicated "Approval Copy," shall be simultaneously forwarded to the COTR. The Contractor shall enter on the reverse side of the "Approval Copy" the following statement:

    COTR's Certification

    I certify to the best of my knowledge and belief that the services/supplies shown on the invoice have been performed/furnished and are accepted.

    ___________________ __________________
    Date COTR

    The final invoices under this contract shall be marked "FINAL".


G.7 PAYMENT DUE DATE (CAR 1352.232-71) (MAR 1985)
ALTERNATE I (JULY 1985)

  1. Payments under this contract will be due on the 30th calendar day after the date of actual receipt of a proper invoice in the office designated to receive the invoice.

  2. The date of the check issued in payment or the date of payment by wire transfer through the Treasury Financial Communications System shall be considered to be the date payment is made.


G.8 PROMPT PAYMENT DISCOUNT


In connection with any discount offered, time will be computed from the date of delivery of the supplies to the carrier when delivery and acceptance are at point of origin or from date of delivery at destination when delivery and acceptance are to be made there, or from the date a correct and approved invoice or voucher is received at the paying office specified in the contract, if the latter date is later than the date of delivery. Payment shall be deemed to be made for purpose of earning the discount on the date of mailing of the Government check.


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SECTION H - SPECIAL PROVISIONS


H.1 DISSEMINATION OF INFORMATION


There shall be no dissemination or publication, except within and between the Contractor and any subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval from the Contracting Officer (CO).

Unless otherwise provided in this contract the Contractor shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results of work or, conclusions made pursuant to, performance under this contract without prior written consent of the CO, unless such time as the Government has released such information to the public.


H.2 ORGANIZATIONAL CONFLICT OF INTEREST


  1. The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

  2. The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or

    proposes to take, after consultation with the CO, to avoid, mitigate, or neutralize the actual or potential conflict.

  3. Remedies - The CO may terminate this contract for convenience, in whole or in part, if the CO deems such termination necessary to avoid an organizational conflict of interest. If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the CO, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

  4. The Contractor further agrees to insert provisions which shall conform substantially to the language of this clause, including this paragraph (d), in any subcontract or consultant agreement hereunder.


H.3 AUTHORITY TO OBLIGATE THE GOVERNMENT


The CO is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the contracting officer.


H.4 HARMLESS FROM LIABILITY


The Contractor shall hold and save the Government, its officers, agents and employees, harmless from liability of any kind, including costs and expenses to which they may be subject, for or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or property by virtue of performance of this contract, arising or resulting in whole or in part from the fault, negligence, wrongful act or wrongful omission of the Contractor, or any subcontractor, their employees, agents, etc.


H.5 COMPLIANCE WITH LAWS


The Contractor shall comply with all applicable laws and rules and regulations having the force of law which deal with or relate to performance hereunder or the employment by the Contractor of the employees necessary for such performances, and shall procure such permits, licenses and other required authorizations from the United States and from State and local Authorities as may be necessary in connection with beginning or carrying on to completion of the contract work, and shall at all times comply with all United States, State and local laws in any way affecting the contract work.


H.6 KEY PERSONNEL


  1. Designation of key personnel:

    1. Program Manager. The Contractor shall identify and designate a Program Manager, who will have full authority to act for the Contractor. The Program Manager shall be responsible for the overall management and coordination of the Contract and shall act as a central point of contact with the Government. The Program Manager shall provide adequate supervision to the Contractor's onsite personnel and shall be available for telephone contact between the normal working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, except Federal holidays.

    2. Other personnel. The Contractor can specify an individual as key personnel.

    3. The Government reserves the right to designate skill categories as key personnel on an individual task order basis. The provisions of paragraph 1 and 2 above shall apply to the key personnel for the individual task order.

  2. Replacement of Key personnel:

    1. Key personnel shall be assigned and available on this contract starting from the date of contract award or issuance of task orders, whichever is applicable. The Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the contracting officer within five (5) calendar days after the occurrence of any of these events and provide the information required by paragraph (2) below.

    2. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution(s), complete resume(s) for the proposed substitute(s), and any additional information requested by the Contracting Officer. Proposed substitute(s) shall have qualifications that meet or exceed those of the person(s) being replaced. The CO will notify the Contractor within five (5) calendar days after receipt of all required information of the decision on substitution(s). The contract or task order will be modified to reflect any approved change(s) of key personnel.

    3. Key personnel lost must be replaced within 15 calendar days from the date of the vacancy.


H.7 NOTICE TO THE GOVERNMENT OF DELAYS (DOC)


In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO, and the COTR, in writing, giving pertinent details, provided, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date or of any rights or remedies provided by law or under this contract.


H.8 SUPPORT PERSONNEL


Personnel other than key personnel are considered support personnel. The Contractor shall notify the COTR immediately in writing upon termination of employment of support personnel, and at least two (2) weeks before making changes in support personnel. Resumes for the replacement personnel shall be submitted to the COTR for approval. The COTR shall approve/disapprove replacements within five (5) calendar days of receipt of the resumes. Personnel lost from an active task must be replaced within fifteen (15) calendar days from the date of the vacancy.


H.9 OTHER CONSIDERATIONS


Personnel assigned by the Contractor to work must be acceptable to the Government in their personal and professional conduct. If the continued assignment to this contract of any person in the Contractor's organization is considered by the CO to conflict with the interests of the Government, the person must be removed from the assignment. The reason for removal must be documented in writing by the CO. Employment and staffing difficulties are not adequate justification for failing to meet established schedules, and if they impair performance, the Contractor may be subject to default.


H.10 SPECIAL PROVISIONS FOR OTHER DIRECT COSTS


The Government will not reimburse Contractor under other direct costs the purchase or lease of word processing equipment. Computer equipment and/or software specifically required for the performance of a task order may be negotiated and may be allowed and will become Government property. Approved incidental travel will be reimbursed in accordance with Federal travel regulations. No profit/fee will be allowable on ODC's. ODC's such as travel, computer time and reproduction costs will be negotiated on a task by task basis. All travel shall be invoiced in accordance with the Federal Travel Regulations.


H.11 CONTRACT MINIMUM


It is impossible to determine the precise types or amounts of services that will be ordered under this contracts. In the event that the Government does not issue a task order, the Contractor will be entitled to a maximum of $500.00 per contract year. Only Contractors who have made significant effort by responding to tasks requests with tasks proposals will be entitled.


H.12 TASK PROPOSALS


It is anticipated that multiple contracts will be awarded and that task orders will be competed among all Contractors. The Government will request individual task proposals and compete individual task orders with all Contractors. However, the Government reserves the right to solicit a task order proposal and negotiate with only one Contractor for a specific task. Such task order will be issued in accordance with FAR 16.505(b)(2). This decision of the Government is not subject to the Disputes clause in Section I of this contract.


H.13 DUPLICATION OF EFFORT


The Contractor hereby certifies that costs for work to be performed under this Contract by any subcontract hereunder are not duplicate of any costs charged against any other Government contract, subcontract, or other Government source. The Contractor agrees to advise the CO, in writing, of any other Government contract or subcontract it has performed or is performing that involves work directly related to the purpose of this contract. The Contractor also certifies and agrees that any and all work performed under this contract shall be directly and exclusively for the purpose and benefit of the Government, not incidental to any other work, pursuit, research, or purpose of the Contractor, whose responsibility it will be to account for it accordingly.


H.14 PERFORMANCE MEASURES


The Government will monitor the Contractor's performance for the duration of every task order issued under this contract.

  1. Performance evaluation. The Contractor will be evaluated against the performance requirements included in every task order. The focus shall be on the conformance to contract/task requirements, quality, quantity, timeliness, Contractor's record to forecast and control cost, commitment to customer satisfaction and Contractor's history of reasonable and cooperative behavior.

  2. Inspection. The COTR will conduct or cause to have conducted periodic scheduled inspections of all aspects of this contract performance. Spot and unscheduled inspections also will be performed. Unsatisfactory performance reports will be forwarded to the Contractor through the CO.

  3. Past Performance. Information gathered from the performance evaluations of individual tasks and or inspections will be the tool used for the past performance "report cards" per FAR 42.15. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. These evaluations may be used to support future award decisions.


H.15 BACKGROUND MATERIALS


The Contractor shall furnish to the Government such background materials as the Government may require and request, within a period of 1 year following contract completion, provided that such materials are developed and acquired as part of this contract. Such materials may include, but are not limited to, original work papers, calculations, notes, drafts, printed materials, pamphlets, drawings, and related items.


H.16 TITLE AND RISK OF LOSS


  1. After award of this contract, the title to all materials acquired by the Contractor in the performance of the contract properly chargeable thereto under sound accounting practices is the property of the Government and shall vest in the Government. All material acquired under this contract shall become property of the Government.

  2. b. The Contractor shall bear the risk of loss of property, title to which vests in the Government pursuant to this clause, in the event of loss, theft or destruction or for damage to any such property before delivery acceptance by the Government.


H.17 OPTION TO EXTEND THE EFFECTIVE PERIOD OF THE CONTRACT


  1. The Government may extend the term of this contract by written notice to the Contractor within 30 days of the end of the contract; provided, that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

  2. If the Government exercises this option, the extended contract shall be considered to include this option provision.

  3. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.


H.18 GOVERNMENT FURNISHED PROPERTY


  1. The Government may furnish property/materials to the Contractor for the performance of task orders. These may include, but are not limited to documentation, software, software code and equipment.

  2. At the completion of the task order, all Government furnished property shall be returned to the Government in good condition, ordinary wear and tear accepted. The Contractor shall assume the risk and responsibility for any loss of Government furnished property.

  3. The Contractor shall use the Government furnished property only in connection with this contract. The Contractor shall maintain adequate property control records and will make such records available for Government inspection at all reasonable times.

  4. Within thirty (30) days of completion of the task under which property was furnished or at the expiration of the contract, the Contractor shall submit an Inventory Schedule of residual Government furnished property (for property not returned at the completion of the task order) in a form acceptable to the CO regarding the disposition of any Government furnished property.


H.19 INSURANCE REQUIREMENTS


  1. In accordance with FAR clause 52.228-7, "Insurance - Liability to Third Persons," the Contractor shall acquire and maintain, during the performance of work under this contract, insurance of at least the kinds and amounts set forth below:

    1. Workman's Compensation and Employee's Liability Insurance in accordance with the amounts specified by the laws of the states in which the work is to be performed under this contract. In the absence of such states laws, a minimum amount of $100,000 per incident shall be required and maintained.

    2. Automobile General Liability Insurance: A minimum amount of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

    3. Comprehensive General Liability: A minimum of $500,000 for bodily injury per occurrence.

  2. Prior to the commencement of work hereunder, evidence of insurance and bonds if required, shall be furnished in a form satisfactory to the CO. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the CO in writing of any material change, expiration, or cancellation of any of the insurance policies or bonds required hereunder not less than thirty (30) days before such change, expiration or cancellation is effective.


H.20 NONPAYMENT OF UNAUTHORIZED WORK


No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any service performed by the Contractor of its own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications or order work under in this contract.


H.21 SUITABILITY/RISK ASSESSMENT PROCESSING REQUIREMENTS


  1. This contract requires that the Contractor's employees permanently assigned to work on the Government premises or any building or facility used for Government operations shall be required to undergo specific suitability assessment processing. Any Contractor employee having access to Census facilities and Title 13 data will be required to complete security documents and take the Oath of Confidentiality.

    1. Suitability or Risk Level

      The suitability or risk level for this contract has been determined to be low.

    2. Contractor Performance Requirements:

      1. The Contractor shall pre-screen their employees to eliminate anyone who does not meet the following criteria: The prospective employee must either be a U.S. Citizen, or if a non-U.S. Citizen, have official legal status in the United States and have continuously resided in the United States for the last FIVE TWO years.

      2. Prior to commencing work under this contract, the Contractor shall submit or have their employee submit the forms and number of copies delineated by the Office of the Security in the Personnel Security Manual to the COTR for processing. Among these forms are (1) Questionnaire for Non-Sensitive Positions, (2) Fingerprint Chart, and (3) releases. Directions to which form(s) are applicable will be provided after award by the servicing security officer.

      3. The Contractor, when notified that the Government rejected any suitability assessment forms, shall either have the rejected forms made compliant and resubmitted or withdraw the employee under consideration from working under this contract.

      4. The Contractor shall immediately remove any employee from any work requiring access to Department of Commerce buildings or facilities if directed in writing by the CO.

      5. The Contractor shall implement all Census Bureau Information Technology security policies, standards and procedures to ensure adequate security of Title 13 data. The appropriate safeguards/controls will be determined and approved by the ADP Security Branch of Security Division (SEC).

      6. Failure to comply with the suitability processing requirements may result in termination of the contract for default.


H.22 TITLE 13 DATA


  1. The Census Bureau's data is protected by Title 13 of the United Sates Code. The Contractor may not use Title 13 data for any purpose other than the intended purpose for which it is supplied. All Contractor personnel who will have access to the Title 13 data must take an oath and complete the Bureau of the Census Form BC-1759 (Special Sworn Status) that requires non-disclosure of Title 13 data. The oath of non-disclosure must be administrated by an authorized Census employee or a Notary Public. The Notary will ask the individual to stand, raise his/her right hand and repeat Section D, Affidavit of Nondisclosure. The Notary must sign and affix his/her seal to the completed document. This document must be completed prior to any Contractor utilizing or reviewing Census Title 13 information.

  2. Contractors who will access Census facilities (on a continuing basis) must provide appropriate security documents for investigative processing. The following forms will be required prior to each Contractor's personnel's first day of duty:

    1. Bureau of the Census Form BC-1759; Application for Special Sworn Status;

    2. Standard Form 171 - Application for Federal Employment (complete selected items only) or OF-306, Optional Form;

    3. Standard Form 85 - Questionnaire for Non-Sensitive Positions or SF-85P, Questionnaire for Public Trust Positions;

    4. FD-258 - Fingerprint Charts


H.23 TASK REQUEST/ORDERING PROCEDURES


All work under this contract will be defined by task statements developed by the Government and competed in accordance with the following procedures:

  1. Task Request. A task request will be issued by the CO and will include relevant background information, task objectives, delivery or performance schedules, performance measures, and a description of the work to be performed in sufficient detail to permit accurate estimation of cost, work hours, other direct costs, and completion date. Any special requirements such as security requirements, or provision of Government furnished material or information will be outlined and/or provided. The estimated level of effort may be disclosed. Tasks may be issued under this contract on a fixed price basis, a labor hour basis with a Not-to-Exceed ceiling amount or a time-and-materials basis (T&M), incentive type or any combination thereof. The task request will describe the preferred pricing method (i.e., fixed price, Not-to-Exceed ceiling price or T&M). The task request will be either mailed or transmitted by facsimile to all Contractors.

  2. Task Proposal.

    1. The Contractor shall submit a written proposal in response to the task request no later than ten (10) working days after the issue date of the task request. Faster response time for emergency tasks will be mutually agreed upon by the CO and the Contractor. Additional time may be allowed upon request, if necessary, subject to approval by the CO. The proposal shall include:

      1. A narrative description of the Contractor's understanding of the activities required to satisfy the requirement.

      2. A narrative description of the Contractor's proposed solution - plans for performance, technical approach, any problem areas, and assumptions, if applicable.

      3. Definition of milestones, deliverables and schedules.

      4. A detailed schedule with the estimated labor hours and identification of the skill descriptions of the personnel necessary to perform the task, and the price applicable to each milestone or deliverable, as appropriate.

      5. A staffing schedule and the names and resumes of the key personnel (as defined in Clause H.6) to be assigned to the task order. Resumes will only be required for key personnel not included in the original proposal.

      6. If required, a detailed definition of travel to be performed, included schedule, location, cost estimate, duration, personnel involved, and purpose of each trip.

      7. A detailed definition of the supplemental resources required for performance, to be provided by the Government or on a reimbursable basis by the Contractor.

      8. Any subcontracting or consultants required.

  3. Selection Criteria

    Selection criteria for individual orders shall be made based on the expected greatest overall benefit among all proposed solutions. Past performance information on previous tasks will be considered. The Government program manager and his/her evaluators shall determine which proposal offers the best value to the Government. Individual task requests may include specific criteria for the specific task order.

  4. Negotiations and Task Issuance.

    1. Negotiations will take place at a time and place designated by the Government (possibly by telephone). The skills, specific education/experience of personnel, estimated hours, and Other Direct Costs (ODCs) will be negotiated on each task order. The Government reserves the right to require specific experience and/or educational requirements in order to meet the requirements of the individual task order. Following negotiations, the Contractor shall submit a finalized proposal within two (2) workdays which reflects the results of the negotiations.

    2. A task order may be issued without negotiations based on the acceptability of the task proposal. If negotiations are conducted and agreement cannot be reached on any aspect of the task, the Government has the right to unilaterally issue the task order, and the Contractor is required to perform; however, while performance is taking place, the Contractor has the right to pursue applicable remedies under the "Disputes" clause of the contract.

    3. Upon the conclusion of all negotiations and evaluation of task proposals, the CO will issue a task order. Upon signature of the CO, each task order is considered fully executed, binding, and ready for implementation. Each task order will be forwarded to the Contractor (generally by facsimile, followed by regular mail). The order(s) will reference both the task statement and the Contractor's proposal and must be executed by the CO before work may commence. The Government cannot predict the number of task orders to be issued under this contract. All provisions of the contract will apply. The following specific conditions will apply:

      1. All task orders must be accounted for separately. They will ordinarily be of a completion type unless they are for services which cannot with certainty be estimated before award. In those cases, professional staff hours to be furnished will be set forth with Not-to-Exceed ceilings specified.

      2. If circumstances warrant, the task order may be modified. If the Contractor believes a change is necessary, the CO shall be notified in writing. When a task order requires a modification or change either at the request of the Government or the Contractor, the modification/change shall be formalized by the issuance of a written modification to the task order, and the contract modified, if applicable. No changes may take place without approval of the CO.

      3. In order to accommodate urgent program requirements, the CO may give the Contractor oral, facsimile or written notice to proceed on a specific requirement in advance of issuing a formal task order. Any such orders will be followed by a written task order as soon as practicable.

      4. Work on task orders shall commence no later than seven (7) calendar days from the task order issuance date or a mutually agreed upon date.

  5. Conflict in Terms.

    Any conflict between any task order and any term or condition of the contract must be immediately reported to the CO. The terms and conditions of the contract shall take precedence over the language of any task order.

  6. Termination of Task Orders.

    The Government retains the right to terminate or stop work on any task order and will negotiate an equitable adjustment in the task order price for work performed. Upon such termination, the Contractor shall deliver to the Government all documents, printouts, file listings, tapes and record listings produced by or provided to the Contractor.


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SECTION I - CONTRACT CLAUSES


I.1 CLAUSES INCORPORATED BY REFERENCE 52.252-2 (FEB 1998)


This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a clause may be accessed electronically at this URL: http://www.ARNet.gov/far

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE
52.202-1 DEFINITIONS OCT 1995
52.203-3 GRATUITIES APR 1984
52.203-5 COVENANT AGAINST CONTINGENT FEES APR 1984
52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT JUL 1995
52.203-7 ANTI-KICKBACK PROCEDURES JUL 1995
52.204-4 PRINTING/COPYING DOUBLE-SIDED ON RECYCLED PAPER JUN 1996
52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT JUL 1995
52.215-2 AUDIT AND RECORDS--NEGOTIATION AUG 1996
52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT OCT 1997
52.217-8 OPTION TO EXTEND SERVICES AUG 1989
52.219-14 LIMITATIONS ON SUBCONTRACTING DEC 1996
52.219-8 UTILIZATION OF SMALL, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL BUSINESS CONCERNS JUN 1997
52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES FEB 1997
52.222-3 CONVICT LABOR AUG 1996
52.222-26 EQUAL OPPORTUNITY APR 1984
52.222-28 EQUAL OPPORTUNITY PREAWARD CLEARANCE OF SUBCONTRACTS APR 1984
52.222-36 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS APR 1984
52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA JAN 1988
52.222-41 SERVICE CONTRACT ACT OF 1965, AS AMENDED MAY 1989
52.223-2 CLEAN AIR AND WATER APR 1984
52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION MAR 1997
52.223-6 DRUG-FREE WORKPLACE JAN 1997
52.223-14 TOXIC CHEMICAL RELEASE REPORTING OCT 1996
52.225-11 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES OCT 1996
52.227-1 AUTHORIZATION AND CONSENT JUL 1995
52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT AUG 1996
52.227-14 RIGHTS IN DATA - GENERAL
Alternate III (JUN 1987)
JUN 1987
52.216-27 SINGLE OR MULTIPLE AWARDS OCT 1995
52.216-28 MULTIPLE AWARDS FOR ADVISORY AND ASSISTANCE OCT 1995
52.228-7 INSURANCE-TO THIRD PERSONS MAR 1996
52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) MAY 1989
52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS-
Alternate II (JAN 1986)
FEB 1997
52.232-17 INTEREST JUN 1996
52.232-23 ASSIGNMENT OF CLAIMS JAN 1986
52.232-25 PROMPT PAYMENT JUN 1997
52.232-33 MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER PAYMENT AUG 1996
52.233-1 DISPUTES OCT 1995
52.233-3 PROTEST AFTER AWARD AUG 1996
52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION APR 1984
52.242-3 PENALTIES FOR UNALLOWABLE COSTS OCT 1995
52.242-13 BANKRUPTCY JUL 1995
52.243-3 CHANGES - TIME-AND-MATERIALS OR LABOR-HOURS AUG 1997
52.244-23 SUBCONTRACTS (TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS) AUG 1998
OCT 1997
52.245-1 PROPERTY RECORDS APR 1984
52.245-5 GOVERNMENT PROPERTY (COST-REIMBURSEMENT, TIME-AND-MATERIAL, OR LABOR-HOUR CONTRACTS) JAN 1986
52.246-25 LIMITATION OF LIABILITY - SERVICES FEB 1997
52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED PRICE) SEP 1996
52.249-6 TERMINATION (COST-REIMBURSEMENT) Alternate IV SEP 1996
52.249-14 EXCUSABLE DELAYS APR 1984
52.253-1 COMPUTER GENERATED FORMS JAN 1991


I.2 52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY (JAN 1997)


  1. If the Government receives information that a Contractor or a person has engaged in conduct constituting a violation of subsection (a), (b), (c), or (d) of Section 27 of the Office of Federal Procurement Policy Act (41 U.S.C. 423) (the Act), as amended by section 4304 of the 1996 National Defense Authorization Act for Fiscal Year 1996 (Pub. L. 104-106), the Government may-- (1) Cancel the solicitation, if the contract has not yet been awarded or issued; or (2) Rescind the contract with respect to which--(i) The Contractor or someone acting for the Contractor has been convicted for an offense where the conduct constitutes a violation of subsection 27 (a) or (b) of the Act for the purpose of either--(A) Exchanging the information covered by such subsections for anything of value; or (B) Obtaining or giving anyone a competitive advantage in the award of a Federal agency procurement contract; or (ii) The head of the contracting activity has determined, based upon a preponderance of the evidence, that the Contractor or someone acting for the Contractor has engaged in conduct constituting an offense punishable under subsections 27(e)(1) of the Act.

  2. If the Government rescinds the contract under paragraph (a) of this clause, the Government is entitled to recover, in addition to any penalty prescribed by law, the amount expended under the contract.
  3. The rights and remedies of the Government specified herein are not exclusive, and are in addition to any other rights and remedies provided by law, regulation, or under this contract.

I.3 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (DEVIATION NOV 1990) (JUN 1997)


  1. Definitions.

    "Agency," as used in this clause, means executive agency as defined in 2.101. "Covered Federal action," as used in this clause, means any of the following Federal actions:

    (1) The awarding of any Federal contract;

    (2) The making of any Federal grant;

    (3) The making of any Federal loan;

    (4) The entering into of any cooperative agreement; and,

    (5) The extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

    "Indian tribe" and "tribal organization," as used in this clause, have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450B) and include Alaskan Natives.

    "Influencing or attempting to influence," as used in this clause, means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

    "Local government," as used in this clause, means a unit of Government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

    "Officer or employee of an agency," as used in this clause, includes the following individuals who are employed by an agency:

    (1) An individual who is appointed to a position in the Government under title 5, United States Code, including a position under a temporary appointment.

    (2) A member of the uniformed services as defined in subsection 101(3), title 37, United States Code.

    (3) A special Government employee, as defined in section 202, title 18, United States Code.

    (4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, title 5, United States Code, appendix 2.

    "Person," as used in this clause, means an individual, corporation, company, association, authority, firm, partnership, society, State, and local Government, regardless of whether such entity is operated for profit or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

    "Reasonable compensation," as used this clause, means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

    "Reasonable payment," as used this clause, means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

    "Recipient," as used in this clause, includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

    "Regularly employed," as used in this clause, means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

    "State," as used in this clause, means a State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, and multi-State, regional, or interstate entity having governmental duties and powers.

  2. Prohibitions.

    (1) Section 1352 of title 31, United States Code, among other things, prohibits a recipient of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement.

    (2) The Act also requires Contractors to furnish a disclosure if any funds other than Federal appropriated funds(including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a Federal contract, grant, loan, or cooperative agreement.

    (3) The prohibitions of the Act do not apply under the following conditions:

    1. Agency and legislative liaison by own employees.

      (A) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of a payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action if the payment is for agency and legislative liaison activities not directly related to a covered Federal action.

      (B) For purposes of subdivision (b)(3)(i)(A) of this clause, providing any information specifically requested by an agency or Congress is permitted at any time.

      (C) The following agency and legislative liaison activities are permitted at any time where they are not related to a specific solicitation for any covered Federal action:

      (1) Discussing with an agency the qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities.

      (2) Technical discussions and other activities regarding the application or adaptation of the person's products or services for an agency's use.

      (D) The following agency and legislative liaison activities are permitted where they are prior to formal solicitation of any covered Federal action--

      (1) Providing any information not specifically requested but necessary for an agency to make an informed decision about initiation of a covered Federal action;

      (2) Technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and

      (3) Capability presentations by persons seeking awards from an agency pursuant to the provisions of the Small Business Act, as amended by Pub. L. 95-507, and subsequent amendments.

      (E) Only those services expressly authorized by subdivision (b)(3)(i)(A) of this clause are permitted under this clause.

    2. Professional and technical services.

      (A) The prohibition on the use of appropriated funds, in subparagraph (b)(1) of this clause, does not apply in the case of--

      (1) A payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action.

      (2) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action or any extension, continuation, renewal, amendment, or modification of a covered Federal action if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action. Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations.

      (B) For purposes of subdivision (b)(3)(ii)(A) of this clause, "professional and technical services" shall be limited to advice and analysis directly applying any professional or technical discipline. For example, drafting of a legal document accompanying a bid or proposal by a lawyer is allowable. Similarly, technical advice provided by an engineer on the performance or operational capability of apiece of equipment rendered directly in the negotiation of a contract is allowable. However, communications with the intent to influence made by a professional (such as a licensed lawyer) or a technical person (such asa licensed accountant) are not allowable under this section unless they provide advice and analysis directly applying their professional or technical expertise and unless the advice or analysis is rendered directly and solely in the preparation, submission or negotiation of a covered Federal action. Thus, for example, communications with the intent to influence made by a lawyer that do not provide legal advice or analysis directly and solely related to the legal aspects of his or her client's proposal, but generally advocate one proposal over another are not allowable under this section because the lawyer is not providing professional legal services. Similarly, communications with the intent to influence made by an engineer providing an engineering analysis prior to the preparation or submission of a bid or proposal are not allowable under this section since the engineer is providing technical services but not directly in the preparation, submission or negotiation of a covered Federal action.

      (C) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation and any other requirements in the actual award documents.

      (D) Only those services expressly authorized by subdivisions (b) (3) (ii) (A) (1) and (2) of this clause are permitted under this clause.

      (E) The reporting requirements of FAR 3.803(a) shall not apply with respect to payments of reasonable compensation made to regularly employed officers or employees of a person.

    3. Selling activities by independent sales representatives.

      The prohibition on the use of appropriated funds, in subparagraph (b) (1) of this clause, does not apply to the following sales activities before an agency by independent sales representatives, provided such activities are prior to formal solicitation by an agency and are specifically limited to the merits of the matter;

      (A) Discussing with an agency (including individual demonstrations) the qualities and characteristics of the person's products or services, conditions or terms of sale, and service capabilities; and

      (B) Technical discussions and other activities regarding the application or adoption of the person's products or services for an agency's use.

  3. Disclosure.

    (1) The Contractor who requests or receives from an agency a Federal contract shall file with that agency a disclosure form, OMB standard form LLL, Disclosure of Lobbying Activities, if such person has made or has agreed to make any payment using nonappropriated funds (to include profits from any covered Federal action), which would be prohibited under subparagraph (b)(1) of this clause, if paid for with appropriated funds.

    (2) The Contractor shall file a disclosure form at the end of each calendar quarter in which there occurs any event that materially affects the accuracy of the information contained in any disclosure form previously filed by such person under subparagraph (c) (1) of this clause. An event that materially affects the accuracy of the information reported includes--

    1. A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or

    2. A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal action; or

    3. A change in the officer(s), employee(s), or Member(s) contacted to influence or attempt to influence a covered Federal action.

    (3) The Contractor shall require the submittal of a certification, and if required, a disclosure form by any person who requests or received any subcontract exceeding $100,000 under the Federal contract.

    (4) All subcontractor disclosure forms (but not certifications) shall be forwarded from tier to tier until received by the prime Contractor. The prime Contractor shall submit all disclosures to the CO at the end of the calendar quarter in which the disclosure form is submitted by the subcontractor. Each subcontractor certification shall be retained in the subcontract file of the awarding Contractor.

  4. Agreement.

    The Contractor agrees not to make any payment prohibited by this clause.

  5. Penalties.

    (1) Any person who makes an expenditure prohibited under paragraph (a) of this clause or who fails to file or amend the disclosure form to be filed or amended by paragraph (b) of this clause shall be subject to civil penalties as provided for by 31 U.S.C. 1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable.

    (2) Contractors may rely without liability on the representation made by their subcontractors in the certification and disclosure form.

  6. Cost allowability. Nothing in this clause makes allowable or reasonable any costs which would otherwise be unallowable or unreasonable. Conversely, costs made specifically unallowable by the requirements in this clause will not be made allowable under any other provision.


I.4 52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA--MODIFICATIONS (OCT 1997)


(a) Exceptions from cost or pricing data. (1) In lieu of submitting cost or pricing data for modifications under this contract, for price adjustments expected to exceed the threshold set forth at FAR 15.403-4 on the date of the agreement on price or the date of the award, whichever is later, the Contractor may submit a written request for exception by submitting the information described in the following subparagraphs. The CO may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable--

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Information on modifications of contracts or subcontracts for commercial items. If--

(1) The original contract or subcontract was granted an exception from cost or pricing data requirements because the price agreed upon was based on adequate price competition or prices set by law or regulation, or was a contract or subcontract for the acquisition of a commercial item; and

(2) The modification (to the contract or subcontract) is not exempted based on one of these exceptions, then the Contractor may provide information to establish that the modification would not change the contract or subcontract from a contract or subcontract for the acquisition of a commercial item to a contract or subcontract for the acquisition of an item other than a commercial item.

(B) For a commercial item exception, the Contractor shall provide, at a minimum, information on prices at which the same item or similar items have previously been sold that is adequate for evaluating the reasonableness of the price of the modification. Such information may include--

(1) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities.

(2) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market.

(3) For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

(2) The Contractor grants the CO or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this clause, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the Contractor's determination of the prices to be offered in the catalog or marketplace.

(b) Requirements for cost or pricing data. If the Contractor is not granted an exception from the requirement to submit cost or pricing data, the following applies:

(1) The Contractor shall submit cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408.

(2) As soon as practicable after agreement on price, but before award (except for unpriced actions), the Contractor shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.


I.5 52.219-70XX SECTION 8(A) DIRECT AWARDS (DEVIATION SEPT 1998)


(a) This contract is issued as a direct award between the contracting activity and the 8(a) Contractor pursuant to the Memorandum of Understanding between the Small Business

Administration (SBA) and the Bureau of the Census. SBA does retain responsibility for 8(a) certification, 8(a) eligibility determinations and related issues, and providing counseling and assistance to the 8(a) Contractor under the 8(a) program. The cognizant SBA district office is:

Servicing SBA Office: Washington District Office
Address: 1110 Vermont Avenue, NW, 9th Floor, Washington, DC 20043-4500
Cognizant Business Opportunity Specialist's Name: Loretta M. Taylor
Telephone, Fax and E-Mail: (202) 606-4000 EXT. 316(Voice) (202) 606-4225 (FAX)

(b) The contracting activity is responsible for administering the contract and taking any action on behalf of the Government under the terms and conditions of the contract. However, the contracting activity shall give advance notice to the SBA before it issues a final notice terminating performance, either in whole or in part, under the contract. The contracting activity shall also coordinate with SBA prior to processing any novation agreement. The contracting activity may assign contract administration functions to a contract administration office.

(c) The Contractor agrees:

  1. to notify the CO, simultaneous with its notification to SBA (as required by SBA's 8(a) regulations), when the owner or owners upon whom 8(a) eligibility is based plan to relinquish ownership or control of the concern. Consistent with 15 U.S.C. 637(a)(21), transfer of ownership or control shall result in termination of the contract for convenience, unless SBA waives the requirement for termination prior to the actual relinquishing of ownership and control.

  2. it will adhere to the requirements of FAR 52.219-14, Limitations on Subcontracting.


I.6 52.222-35 AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA VETERANS (APR 1984) (DEVIATION)


  1. Definitions.

    "Appropriate office of the State employment service system," as used in this clause, means the local office of the Federal-State national system of public employment offices assigned to serve the area where the employment opening is to be filled, including the District of Columbia, Guam, Puerto Rico, Virgin Islands, American Samoa, and the Trust Territory of the Pacific Islands.

    "Openings that the Contractor proposes to fill from within its own organization," as used in this clause, means employment openings for which no one outside the Contractor's organization (including any affiliates, subsidiaries, and the parent companies) will be considered and includes any openings that the Contractor proposes to fill from regularly established "recall" lists.

    "Openings that the Contractor proposes to fill under a customary and traditional employer-union hiring arrangement," as used in this clause, means employment openings that the Contractor proposes to fill from union halls, under their customary and traditional employer-union hiring relationship.

    "Suitable employment openings," as used in this clause-

    (1) Includes, but is not limited to, openings that occur in jobs categorized as-

    (i) Production and nonproduction;

    (ii) Plant and office;

    (iii) Laborers and mechanics;

    (iv) Supervisory and nonsupervisory;

    (v) Technical; and

    (vi) Executive, administrative, and professional positions compensated on a salary basis of less than $25,000 a year; and

    (2) Includes full-time employment, temporary employment of over 3 days, and part-time employment, but not openings that the Contractor proposes to fill from within its own organization or under a customary and traditional employer-union hiring arrangement, nor openings in an educational institution that are restricted to students of that institution.

  2. General

    (1) Regarding any position for which the employee or applicant for employment is qualified, the Contractor shall not discriminate against the individual because the individual is a special disabled or Vietnam Era veteran. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified special disabled and Vietnam Era veterans without discrimination based upon their disability or veterans' status in all employment practices such as-

    (i) Employment;

    (ii) Upgrading;

    (iii) Demotion or transfer;

    (iv) Recruitment;

    (v) Advertising;

    (vi) Layoff or termination;

    (vii) Rates of pay or other forms of compensation; and

    (viii) Selection for training, including apprenticeship

    (2) The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor (Secretary) issued under the Vietnam Era Veterans' Readjustment Assistance Act of 1972 (the Act), as amended.

  3. Listing openings.

    (1) The Contractor agrees to list all suitable employment openings existing at contract award or occurring during contract performance, at an appropriate office of the State employment service system in the locality where the opening occurs. These openings include those occurring at any Contractor facility, including one not connected with performing this contract. An independent corporate affiliate is exempt from this requirement.

    (2) State and local Government agencies holding Federal contracts of $10,000 or more shall also list all their suitable openings with the appropriate office of the State employment service.

    (3) The listing of suitable employment openings with the State employment service system is required at least concurrently with using any other recruitment source or effort and involves the obligations of placing a bona fide job order, including accepting referrals of veterans and nonveterans. This listing does not require hiring any particular job applicant or hiring from any particular group of job applicants and is not intended to relieve the Contractor from any requirements of Executive orders or regulations concerning nondiscrimination in employment.

    (4) Whenever the Contractor becomes contractually bound to the listing terms of this clause, it shall advise the State employment service system, in each State where it has establishments, of the name and location of each hiring location in the State. As long as the Contractor is contractually bound to these terms and has so advised the State system, it need not advise the State system of subsequent contracts. The Contractor may advise the State system when it is no longer bound by this contract clause.

    (5) Under the most compelling circumstances, an employment opening may not be suitable for listing, including situations when (i) the Government's needs cannot reasonably be supplied, (ii) listing would be contrary to national security, or (iii) the requirement of listing would not be in the Government's interest.

  4. Applicability.

    (1) This clause does not apply to the listing of employment openings which occur and are filled outside the 50 States, the District of Columbia, Puerto Rico, Guam, Virgin Islands, American Samoa, and the Trust Territory of the Pacific Islands.

    (2) The terms of paragraph (c) above of this clause do not apply to openings that the Contractor proposes to fill from within its own organization or under a customary and traditional employer-union hiring arrangement. This exclusion does not apply to a particular opening once an employer decides to consider applicants outside of its own organization or employer-union arrangement for that opening.

  5. Postings.

    (1) The Contractor agrees to post employment notices stating (i) the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified special disabled veterans and veterans of the Vietnam era, and (ii) the rights of applicants and employees.

    (2) These notices shall be posted in conspicuous places that are available to employees and applicants for employment. They shall be in a form prescribed by the Director, Office of Federal Contract Compliance Programs, Department of Labor (Director), and provided by or through the CO.

    (3) The Contractor shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of the Act, and is committed to take affirmative action to employ, and advance in employment, qualified special disabled and Vietnam Era veterans.

  6. Noncompliance. If the Contractor does not comply with the requirements of this clause, appropriate actions may be taken under the rules, regulations, and relevant orders of the Secretary issued pursuant to the Act.

  7. Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order of $10,000 or more unless exempted by rules, regulations, or orders of the Secretary. The Contractor shall act as specified by the Director to enforce the terms, including action for noncompliance.


I.7 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)


  1. The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

  2. The use in this solicitation or contract of any Commerce Acquisition Regulation clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.


I.8 52.216-18 ORDERING (OCT 1995)


(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through expiration of the contract including all options.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contact, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.


I.9 52.216-19 ORDER LIMITATIONS (OCT 1995)


(a) Minimum order. When the Government requires supplies or services covered by this contract, in an amount of less than $2,500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

  1. Any order for a single item in excess of $150,000,000;

  2. Any order for a combination of items in excess of $150,000,000;

  3. A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.


I.10 52.216-22 INDEFINITE QUANTITY (OCT 1995)


(a) This is an indefinite-quantity contract fro the supplies or services specified and effective for the period stated, in the Schedule. The quantities for supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for the limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligation with respect to that order to the same extend as if the order were completed during the contract's effective period; provided that the Contractor shall not be required to make any deliveries under this contract after March 2004.


I.11 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)


In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of services employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination.

Employee Class Monetary Wage - Fringe Benefits
TBD TBD

(Please Note: A Wage Determination in accordance with 52.222-41, Service Contract Act of 1965 as Amended (May 1989) has been requested.)


PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS


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SECTION J - LIST OF ATTACHMENTS


ATTACHMENT
NUMBER

TITLE
A PAST PERFORMANCE SURVEY FORM
B PAST PERFORMANCE MATRIX INSTRUCTIONS
C PAST PERFORMANCE QUESTIONNAIRE
D DEPARTMENT OF COMMERCE AGENCY PROTEST PROCEDURES
E DEPT. OF LABOR WAGE DETERMINATION


PART IV - REPRESENTATIONS AND INSTRUCTIONS


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SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS


K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)


This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a clause may be accessed electronically at this URL: http://www.ARNet.gov/far

NUMBER TITLE DATE
52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS APR 1991
52.222-21 CERTIFICATION OF NONSEGREGATED FACILITIES APR 1984


K.2 52.204-3 TAXPAYER IDENTIFICATION (JUN 1997)


(a) Definitions.

"Common parent," as used in this solicitation provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the Offeror is a member.

"Corporate status," as used in this solicitation provision, means a designation as to whether the Offeror is a corporate entity, an unincorporated entity (e.g., sole proprietorship or partnership), or a corporation providing medical and health care services.

"Taxpayer Identification Number (TIN)," as used in this

solicitation provision, means the number required by the IRS to be used by the Offeror in reporting income tax and other returns.

(b) All Offerors are required to submit the information required in paragraphs (c) through (e) of this solicitation provision in order to comply with reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M and implementing regulations issued by the Internal Revenue Service (IRS). If the resulting contract is subject to the reporting requirements described in FAR 4.903, the failure or refusal by the Offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) Taxpayer Identification Number (TIN).

( ) TIN: ____________________.
( ) TIN has been applied for.
( ) TIN is not required because:
( ) Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the U.S. and does not have an office or place of business or a fiscal paying agent in the U.S.;
( ) Offeror is an agency or instrumentality of a foreign government;
( ) Offeror is an agency or instrumentality of a Federal, state, or local Government;
( ) Other. State basis. ____________________

(d) Corporate Status.

( ) Corporation providing medical and health care services, or engaged in the billing and collecting of payments for such services;
( ) Other corporate entity;
( ) Not a corporate entity;
( ) Sole proprietorship;
( ) Partnership;
( ) Hospital or extended care facility described in 26 CFR 501(c)(3) that is exempt from taxation under 26 CFR 501(a).

(e) Common Parent.

( ) Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.
( ) Name and TIN of common parent:

Name ______________________________________________

TIN _______________________________________________


K.3 52.204-5 WOMEN-OWNED BUSINESS (OCT 1995)


(a) Representation. The Offeror represents that it [ ] is, [ ] is not a women-owned business concern.

(b) Definition. ``Women-owned business concern,'' as used in this provision, means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.


K.4 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (MAR 1996)


(a)(1) The Offeror certifies, to the best of its knowledge and belief, that -

(i) The Offeror and/or any of its Principals -

(A) Are [ ] are not [ ] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [ ] have not [ ], within a 3-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property; and

(C) Are [ ] are not [ ] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision (a)(1)(i)(B) of this provision.

(ii) The Offeror has [ ] has not [ ], within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER SECTION 1001, TITLE 18, UNITED STATES CODE.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.


K.5 52.215-4 TYPE OF BUSINESS ORGANIZATION (OCT 1997)


The offeror or respondent, by checking the applicable box, represents that--

(a) It operates as [ ] an individual, [ ] a partnership, [ ] a nonprofit organization, [ ] a joint venture, or [ ] a corporation incorporated under the laws of the State of ___________________.

(b) If the offeror or respondent is a foreign entity, it operates as [ ] an individual, [ ] a partnership, [ ] a nonprofit organization, [ ] a joint venture, or [ ] a corporation, registered for business in (country) ______________.


K.6 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (JAN 1997)


(a)(1) The standard industrial classification (SIC) code for this acquisition is 7379.

(2) The small business size standard is $5.0 $18.0 million average annual receipts for 3 preceding fiscal yrs.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) Representations. (1) The offeror represents as part of its offer that it [ ] is, [ ] is not a small business concern.

(2) (Complete only if offeror represented itself as a small business concern in block (b)(1) of this section.) The offeror represents as part of its offer that it [ ] is, [ ] is not a small disadvantaged business concern.

(3) (Complete only if offeror represented itself as a small business concern in block (b)(1) of this section.) The offeror represents as part of its offer that it [ ] is, [ ] is not a women-owned small business concern.

(c) Definitions.

"Joint venture", for purposes of a small disadvantaged business (SDB) set-aside or price evaluation preference (as prescribed at 13 CFR 124.321), is a concern that is owned and controlled by one or more socially and economically disadvantaged individuals entering into a joint venture agreement with one or more business concerns and is considered to be affiliated for size purposes with such other concern(s). The combined annual receipts or employees of the concerns entering into the joint venture must meet the applicable size standard corresponding to the SIC code designated for the contract. The majority of the venture's earnings must accrue directly to the socially and economically disadvantaged individuals in the SDB concern(s) in the joint venture. The percentage of the ownership involvement in a joint venture by disadvantaged individuals must be at least 51 percent.

"Small business concern", as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

"Small disadvantaged business concern", as used in this provision, means a small business concern that (1) is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged, or a publicly owned business having at least 51 percent of its stock unconditionally owned by one or more socially and economically disadvantaged individuals, and (2) has its management and daily business controlled by one or more such individuals. This term also means a small business concern that is at least 51 percent unconditionally owned by an economically disadvantaged Indian tribe or Native Hawaiian Organization, or a publicly owned business having at least 51 percent of its stock unconditionally owned by one or more of these entities, which has its management and daily business controlled by members of an economically disadvantaged Indian tribe or Native Hawaiian Organization, and which meets the requirements of 13 CFR Part 124.

"Women-owned small business concern", as used in this provision, means a small business concern--

(1) Which is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

(d) Notice. (1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small or small disadvantaged business concern in order to obtain a contract to be awarded under the preference programs established pursuant to sections 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.


K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (APR 1984)


The offeror represents that--

(a) It [ ] has, [ ] has not participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the clause originally contained in Section 310 of Executive Order No. 10925, or the clause contained in Section 201 of Executive Order No. 11114;

(b) It [ ] has, [ ] has not filed all required compliance reports;
and

(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.


K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)


The offeror represents that--

(a) It [ ] has developed and has on file, [ ] has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2), or (b) It [ ] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.


K.9 52.223-1 CLEAN AIR AND WATER CERTIFICATION (APR 1984)


The Offeror certifies that--

(a) Any facility to be used in the performance of this proposed contract is [ ], is not [ ] listed on the Environmental Protection Agency (EPA) List of Violating Facilities;

(b) The Offeror will immediately notify the Contracting Officer, before award, of the receipt of any communication from the Administrator, or a designee, of the EPA, indicating that any facility that the Offeror proposes to use for the performance of the contract is under consideration to be listed on the (EPA) List of Violating Facilities; and

(c) The Offeror will include a certification substantially the same as this certification, including this paragraph (c), in every nonexempt subcontract.


K.10 CONTRACTOR ESTABLISHMENT CODE


In the block with its name and address, the offeror should supply the Contractor Establishment Code (CEC) applicable to that name and address, if known to the offeror. The number should be preceded by "CEC." Offerors should take care to report the correct CEC and not a similar number assigned to the offeror in a different system. The CEC is a 9-digit code assigned to a Contractor establishment that contracts with Federal executive agencies. The CEC system is a Contractor identification coding system which is currently the Dun and Bradstreet Data Universal Number Systems (DUNS). The CEC system is distinct from the Federal Taxpayer Identification Number (TIN) system. The Government will obtain a Contractor Establishment Code for any awardee that does not have or does not know its CEC.

CEC Code: _________________


K.11 GSA SCHEDULE CONTRACTS


(a) Contractor shall state whether he or his subcontractors have a current GSA Schedule contract or GWAC's with any Federal Agency for IT Services.
( ) YES ( ) NO

(b) If the answer to (a) is YES, cite the applicable contract number(s), labor categories and rates:

________________________________________________

________________________________________________


(c) Labor categories: Rates:
_____________________ ____________
_____________________ ____________
_____________________ ____________
_____________________ ____________
_____________________ ____________
_____________________ ____________
_____________________ ____________
_____________________ ____________


K.12 FEDERAL CONTRACT AUDIT AGENCY


The Contractor shall indicate its cognizant Defense Contract Audit Agency (DCAA) or other cognizant federal contract audit agency who has performed and has records of the federal financial audits of the prime and subcontractors.

Agency: ___________________________ (Duplicate as required to include all subs)
Address: ___________________________
___________________________
___________________________
Telephone #: ___________________________


K.13 CERTIFICATION


I hereby certify that the responses to the above Representations, Certifications and other statements are accurate and complete.

Signature:_____________________
Title:_____________________
Date:_____________________


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SECTION L: INSTRUCTIONS TO OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS


L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)


This solicitation incorporates the following provisions by reference. These provisions have the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also the full text of a solicitation provision may be accessed electronically at this URL: http://www.ARNet.gov/far

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) SOLICITATION PROVISIONS

FAR
CLAUSE

TITLE

DATE
52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR 1991
52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR 1991
52.215-5 SOLICITATION DEFINITIONS JUL 1987
52.215-7 UNNECESSARILY ELABORATE PROPOSALS OR QUOTATIONS APR 1984
52.215-8 AMENDMENTS TO SOLICITATIONS DEC 1989
52.215-9 SUBMISSION OF OFFERS FEB 1997
52.215-10 LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWALS OF PROPOSALS FEB 1997
52.215-12 RESTRICTION ON DISCLOSURE AND USE OF DATA APR 1984
52.215-13 PREPARATION OF OFFERS APR 1984
52.215-14 EXPLANATION TO PROSPECTIVE OFFERORS APR 1984
52.215-15 FAILURE TO SUBMIT OFFER JUL 1995
52.215-16 CONTRACT AWARD OCT 1995
52.215-30 FACILITIES CAPITAL COST OF MONEY SEP 1987
52.216-27 SINGLE OR MULTIPLE AWARDS OCT 1995
52.216-28 MULTIPLE AWARDS FOR ADVISORY AND ASSISTANCE OCT 1995
52.222-24 PREAWARD ON SITE EQUAL OPPORTUNITY COMPLIANCE REVIEW APR 1984
52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES FEB 1993


L.2 SUBMISSION OF PROPOSAL


(a) MARKINGS: It is important that the offer is sealed and the outer envelope or wrapping of the offer is addressed as follows:

Mailing Address: Bureau of the Census
Room 1551, FOB3
4700 Silver Hill Rd Stop 1700
Washington, DC 20233-1700
Attn: Ms. Donna Souders
Solicitation No. 52-SOBC-9-00001

Date and Hour: December 23, 1998; 12:00 noon local time

Past Performance information is due: December 8, 1998; 2:00P.M. local time

Note: Failure to correctly mark the outer cover could be the cause of the offer being misdirected and received too late at the required destination as shown above.

(b) Offers shall be delivered to the office cited above and also cited in SF33, Block 7, or if hand carried offers must be delivered to the physical address below and contact must be made by the time and date specified above and in SF33, Block 9. Offerors that hand carry offers to the address below should allow extra time for clearance into the Suitland Federal Complex and for packages to be scanned upon entrance to FOB 3. Offers received at Room 1551 after time and date specified for receipt shall be considered late.

Physical Address: Bureau of the Census
4700 Silver Hill Road
Room 1551, FOB 3
Suitland, MD 20746
Attn: Ms. Donna Souders
Solicitation No. 52-SOBC-9-00001


L.3 SERVICE OF PROTEST


An agency level protest may be files with either the Contracting Officer or the agency protest decision authority. See Section J, Attachment #E for procedures for filing an agency protest with the protest decision authority.

Agency protest filed with the Contracting Officer shall be sent to the following address:

Bureau of the Census
Acquisition Division
Contracts Branch, Room 1551, FOB3
Washington, DC 20233-1700
ATTN: Alba Sanchez, Contracting Officer

If a protest is filed with the General Accounting Office (GAO), a complete copy of the protest and all attachments shall be served upon the Contracting Officer as well as the Contract Law Division of the General Counsel within one day of filing with GAO. Service upon the Contract Law Division is to be made as follows:

U. S. Department of Commerce
Contract Law Division
Office of General Counsel
Herbert C. Hoover Building, Room H5893
14th Street between Pennsylvania and Constitution Ave., N.W.
Washington, DC 20230
Attn: Jerry Walz
FAX:(202) 482-5858


L.3.1 AGENCY PROTEST


  1. The Department of Commerce requests that any disputes or disagreements resulting from this acquisition be resolved informally through discussions or by the use of alternate disputes resolution, in particular, the use of agency-level protest procedures under the Federal Acquisition Regulation (FAR 33.103) and applicable Department of Commerce guidelines. An agency protest filed with the Contracting Officer must be sent to the following address:

    Bureau of Census
    Rm. 1541, FOB 3
    4700 Silver Hill Road, Stop 1100
    Washington, D.C. 20233-1100
    Attn: Alba Sanchez

  2. A copy of the agency protest procedures, for protests above the Contracting Officer level, is included as Attachment #E, Section J.


L.4 TYPE OF CONTRACT


The Government contemplates awarding multiple indefinite delivery, indefinite quantity labor hour (task order) contracts for services resulting from this solicitation. Offerors must offer firm fixed prices for all labor categories specified in Section B. Offerors must propose on all technical requirements as described in Section C of this document. It is anticipated that some tasks may be issued on a firm fixed price basis (based on estimated number of hours and established labor hour rates) and some on a labor hour basis with a Not-To-Exceed ceiling price.


L.5 ACCEPTANCE OF PROPOSALS


The Government reserves the right:

  1. To consider as acceptable only those proposals submitted according to all technical requirements stated or referenced in this solicitation which demonstrate an understanding of the requirements and the scope of the project.

  2. To reject, as unacceptable, proposals deleting or altering technical requirements.


L.6 EXTENT OF COMPETITION


This is a full and open competition pursuant to Section 8(a) of the Small Business Act [15 U.S.C. 637(a)(1)].


L.7 SOLICITATION


Offerors shall submit one fully executed copy of the SF33, Solicitation, Offer and Award including all amendments and completion of the representations and certifications found in Section K. The fully executed copy of the representations and certifications shall be included in Part II entitled, "Price and Other Business Factors."


L.8 LATE SUBMISSIONS


The Government will process late submissions of offers in accordance with FAR 52.215-1. If an offer is received late and is not eligible for consideration in accordance with FAR 52.215-1, then the Government will reject that offer without evaluation.


L.9 MINIMUM ACCEPTANCE PERIOD


Offerors allowing less than 180 calendar days in the "offer" portion of Standard Form 33 entitled, "Solicitation, Offer, and Award" for acceptance by the Government will be rejected as nonresponsive and unacceptable.


L.10 PRE-AWARD SURVEY


(a) The general and additional minimum standards for responsible prospective Contractors and Subcontractors are set forth in the FAR Part 9.

(b) The CO may request a pre-award survey in accordance with the FAR 9.106 and may solicit from available sources, relevant information concerning the Offeror's record of past performance, and use such information in making determinations of prospective Offerors responsibility.

(c) If your offer is one of those favorably considered, a survey team may contact your facility to determine your financial and technical ability to perform the required tasks.

(d) In addition, Offerors are hereby advised that the apparently successful offeror, as a condition of award of any contract resulting from this solicitation, may be required to execute a certification related to business integrity.


L.11 FORMAL COMMUNICATION - REQUEST FOR CLARIFICATION(S) OR QUESTIONS REGARDING THIS RFP


a. Formal communications and specific requests for clarification(s) and/or information concerning this solicitation shall be submitted in writing to the CO at the following Email address:

Email: IT.Services@ccmail.census.gov

b. All such requests shall be in electronic form and submitted to the above address. In an effort to provide early notice, questions and clarifications may be submitted via E-Mail to IT.Services@ccmail.census.gov. In order to avoid attachment conversion problems, all questions submitted via E-Mail shall be contained in the body of the E-Mail message, i.e, not as an attachment to the E-Mail message.

c. Any questions regarding the RFP shall be received by the CO within ten (10) calendar days from the RFP issue date in order to be considered for a response(s).

d. Amendments to the solicitation and answers to questions will be posted on the BOC Internet Web page. Offerors will be able to download the RFP, amendments to the solicitation and answers to questions by using the BOC Internet Web page. The address for the web page is http://www.census.gov/procur/www/its.html.

e. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls from Offerors.


L.12 PRIME CONTRACTOR RESPONSIBILITIES


The Offeror shall be held responsible as the Prime Contractor for the procurement of all services required under this contract. The Offeror alone shall be held responsible by the Government for performance of all Contractor's obligations under any contract resulting from their proposal. The Government in turn shall render all payments due from services performed solely to the prime Contractor.


L.13 AMENDMENTS TO PROPOSAL


Any changes to a proposal made by the Offeror after its initial submission shall be accomplished by replacement pages of a different color than the original submission. Changes from the original page shall be indicated on the outside margin by vertical lines adjacent to the change. The Offeror shall include the date of the amendment at the bottom of the changed pages.

For the electronic version the amendment changes shall be indicated by italics fonts.


L.14 ANTICIPATED AWARD DATE


The anticipated contract award date for this solicitation is on or about March 1999. The anticipated effective date of the contract will be the award date of the contract. The Government is not obligated to award the contract on this date.


L.15 STANDARD INDUSTRIAL CLASSIFICATION (SIC) CODE FOR CONTRACTORS


a.As stated in FAR clause 52.219-1 at paragraph K.6 entitled "SMALL BUSINESS PROGRAM REPRESENTATION," the SIC Codes for this solicitation are:

7379

b.It is the Prime Contractor's responsibility to determine the appropriate SIC Code for their subcontracted work. Offerors are requested to submit information to the Contracting Officer recommending SIC Code(s) they think are appropriate for the work required under the resulting contract.


L.16 EVALUATION PHASES AND COMPETITIVE RANGE DETERMINATION


The evaluation will proceed in two phases, Phase I, Written; and Phase II, Oral as detailed below. If the Offeror fails to submit either a written proposal or conduct an oral presentation as scheduled, the entire offer will be considered nonresponsive.

  1. Phase I -Written Proposal

    1. Phase I, Written: Proposals will be evaluated based on the evaluation criteria described in Section M, the instructions in Section B, Cost/Pricing data, and all other terms and conditions of the RFP.

    2. A Competitive Range Determination will be made based upon written proposals. Only those offerors who are determined to be in the competitive range will be scheduled to provide an Oral presentation. At the conclusion of Phase I, successful offerors will be notified and scheduled for Phase II, Oral Presentation.

  2. Phase II - Oral Presentation

    1. Phase II, Oral Presentation: Offerors in the competitive range will elaborate on Project Management Plan and technical proposals and respond to questions.

    2. 2. Following the oral presentation, the offerors may be required to participate in a question and answer (Q&A) session. This Q&A session will not constitute discussions as defined in FAR 15.306(d). Discussions may be conducted with offerors following at anytime determined necessary by the Government in accordance with the FAR 15.306.


L.17 WRITTEN PROPOSAL INSTRUCTIONS


  1. The written proposals shall be provided in three volumes, as follows:

    Volume I Technical - Past Performance and Experience
    Volume II Technical - Project Management Plan and Key Personnel
    Volume III Price and Other Business Factors

  2. The written proposal will be evaluated on the information submitted in Volumes I, II, and III. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

  3. Offerors shall submit only the information required by each section. Marketing literature, marketing or product videos, catalogs, manuals, product literature, or other extraneous information, either electronic or hardcopy, which is provided with the proposal will not be reviewed or utilized in the evaluation.


L.17.1 VOLUME I -- TECHNICAL -- PAST PERFORMANCE & EXPERIENCE


The technical proposal shall contain the information described below. Evaluation criteria for this Factor are provided in Section M. Past performance information must be submitted to the address specified in paragraph L.3 by December 8, 1998, 2:00P.M. (local time)


Factor 1: Past Performance and Experience

  1. Offerors shall submit written descriptions for any Federal, State, or Local Government, or commercial contracts which are consistent in size and complexity to the RFP. The requirements for past experiences are as follows:

    1. The Offeror shall provide two relevant past performance experiences for the PRIME Contractor. The last day of the period of performance for the experience(s) can be no longer than three years prior to the release date of this RFP. Past performance experience may include experience as a prime or subcontractor. Past experiences may include subcontractors/teaming partners, and such teaming arrangements should be clearly explained.

    2. The Offeror shall submit no more than two relevant past performance experiences for the prospective proposed Subcontractor(s). Each experience shall not exceed four pages as specified in Section J, Attachment A. The last day of the period of performance for the experience(s) can be no longer than three years prior to the release date of the RFP.

    3. Offerors shall provide past performance information in accordance with the matrix instructions outlined in Section J, Attachment B and using the template provided in Section J, Attachment A. No alterations shall be made to the template. Offerors shall use only the slloted space for each numbered item.

  2. The Offerors shall send to the proposed references, specified in Attachment A, the questionnaires included in Section J, Attachment C to all of the client references specified in Attachment A. The client will complete and forward the form to the BOC. The Government may notify the offeror if the reference is not responding to the questionnaire. The Government may also follow up by phone or in person to clarify and complete the questionnaires.

  3. The experiences selected for submission by the Offeror shall be those that provide evidence which can be validated by the Government via reference checks, utilization of other contacts, or any other available information. Any past performance information provided by an Offeror in its proposal is subject to verification/validation by the Government during the evaluation and pre-award survey process. The Government reserves the right to contact the Government /commercial point of contact provided by the Offeror and any project officials and/or other persons who have been involved in any of the contracts listed by the Offeror in its proposal, for the purposes of verifying the information provided and obtaining additional information concerning the Offeror's performance on these contracts. The Government also reserves the right to use any information available, irrespective of the source, in the evaluation of past performance. This applies to the Offeror and any proposed teaming partners/subcontractors.


L.17.2 VOLUME II - TECHNICAL PROJECT MANAGEMENT PLAN AND KEY PERSONNEL


In this section the offeror shall include the following information:


L.17.2.1 FACTOR 2: PROJECT MANAGEMENT PLAN(NOT TO EXCEED 23 PAGES)

  1. The Oferor shall provide a Project Management Plan (PMP) that presents the approach and organization established by the Offeror to accomplish all possible activities described in Section C. The Offeror's PMP shall indicate how the Offeror proposes to plan, organize, staff, direct and otherwise manage the contract. The Offeror shall not exceed the number of pages provided for each Section of the PMP. Proposals exceeding the page limitations may be determined unacceptable. The PMP shall separately address both corporate management and contract matters. The PMP shall be submitted as follows:

    Section 1: I. Project Management Section (NOT TO EXCEED 10 Pages)

    1. Project Management Organization

      The Offeror must describe the detailed structure and functions of the proposed project management organization responsible for management of this contract including any subcontractors. The organizational structure description shall include a discussion of the subcontractors and how they will contribute, support and be integrated into the Offeror's organization for this contract.

      The Project Management Section must include a project management organizational chart for this contract identifying all managerial positions by title and name. The Offeror shall describe the autonomy of the Program Manager in terms of overall decision making including the authority to contractually commit the company.

    2. Government Facilities

      While most work is performed at the Bureau of the Census (BOC) Suitland, MD facility, the Government reserves the right to issue tasks that may involve travel to BOC facilities throughout the United States.

    3. Contractor Facilities

      The Offeror shall describe the locations of the facility or facilities to be used to support this contract including subcontractor facilities. Specific tasks may require performance at the BOC's facilities throughout the United States. The Offeror shall state the distance of the proposed facility in miles from the Census Headquarters Building. Utilizing the organizational charts (required above), the Offeror shall identify the physical location of the personnel, subcontractors, and other team members that will be assigned to the performance of work on this contract.

  2. Contract Project Management

    The Offeror shall describe how the Offeror proposes to manage the periodic progress reporting requirements like those identified in Section 3, Project Management Reporting, below, and others identified in Section C. The timely delivery of quality reports that are current, accurate, consistent, and complete is of paramount importance to the success of the ITS Program . Therefore, the Offeror shall provide a plan and approach to ensuring compliance with all documentation requirements contained in Sections C of this RFP . The plans shall specifically address the contract level reports with emphasis on the progress/status, financial, and subcontracting, reports required by the contract . The plan shall address the policies and procedures currently in place to ensure the timely delivery of quality documents, services and systems.

    Section 2: II. Technical Approach Section (NOT TO EXCEED 10 PAGES)

    The Offeror shall describe its technical approach in implementing the ITS requirements as described in Section C. The technical approach shall clearly describe how the Offeror will meet the requirements of the ITS Contract and ensure that the integration, implementation, technical performance and technical support meets the Government requirements throughout the life of the program. The technical approach shall include a discussion of proven processes, procedures, and techniques used by the Offeror on previous and/or existing contracts. The discussion shall include information on the level of success achieved with these processes and procedures.

    Section 3: III. Project Management Reporting Section (NOT TO EXCEED 3 PAGES)

    The offeror shall describe how it plans to provide regular progress reporting to the Census Bureau on the status of the project. The Offeror shall specifically address the following:

    a) Monthly Technical Progress Report - work completed during the reporting period, work scheduled for the next reporting period, problems encountered during the reporting period and how they were resolved, and anticipated problems for future periods.

    b) Weekly Problem Notification Report - mission critical problems that may affect the success of the program and task order specific and recommended solutions.


L.17.2.2 FACTOR 3: KEY PERSONNEL


  1. Offerors shall propose Key Personnel deemed necessary to satisfy the requirements of this solicitation. Offerors shall support their proposed key personnel with resumes that demonstrate breadth, depth, and quality of relevant experience. Proposed key positions shall be identified by a code which cross references them to positions in the price tables in Volume III, Price and Other Business Factors. Resumes shall conform to the page limitation stated below.

    (1)In addition, the Offeror shall provide a letter of commitment that provides evidence of the corporate intent to commit these Key Personnel in the service of the ITS project from the date of contract award. The letter of commitment shall include the name of each person whose resume is provided and an indication of the percentage of time the individual will be assigned to the ITS project.

    (2)Each resume shall be limited to three pages. Resume pages in excess of the page totals described above will not be evaluated.


L.17.3 VOLUME III - PRICE AND OTHER BUSINESS FACTORS, FACTOR 4


L.17.3.1 PRICE


  1. The Price Proposal shall represent a fixed price labor hour as provided in Section B of this Solicitation. In order to aid the Government in evaluating the reasonableness and risk associated with the offeror's proposal, the offeror shall complete the Pricing Tables provided in Section B, in order to be considered for award. The Contractor must offer prices for all labor categories specified in Section B. Offerors may add SUBCLIN numbers to Section B in order to accommodate offeror's specific labor price ranges and/or levels of expertise. Offerors are advised that the Government does not anticipate adding labor categories after award, therefore offeror's must submit complete pricing tables at time of submission of offers. All labor rates will be evaluated for price reasonableness. Price/cost evaluation is described in Section M.

  2. An Independent Estimate shall used for determining price reasonableness. The Offeror's prices provided in Section B shall include all services to be delivered under the contract.


L.17.3.2 OTHER BUSINESS FACTORS


  1. "Other Business Factors" shall include information that will be used in evaluating the Offeror's proposal and in making the final source selection decision. Information provided in this section includes information pertinent to the financial capability and responsibility of the Offeror, fully executed SF33, Solicitation, Offer and Award (Section A), and the representations and certifications (Section K) made by the Offeror.

    1. Financial Condition and Capability. The Offeror shall discuss its current financial status and plans relative to this contract, including its financial condition and financial capability to conduct a project of the type and magnitude of this contract. Include, as a minimum, the following information for the Prime Contractor and Subcontractors:

      1. Name and location of the company and all its divisions, highlighting the division expected to perform the effort.

      2. Audited annual reports to stockholders for the last three fiscal years.

      3. Projected business ventures through Fiscal Year 2002 (Prime only).

    2. Other financial resources available to the company, such as a letter of credit (Prime only).

  2. This information shall be provided at the Corporate level and the lowest level pertinent to the Offeror's financial condition.


L.17.3.2.1 PRIME AND SUBCONTRACTOR AGREEMENTS


Offerors shall provide a copy of the subcontract plan/agreement with proposed Subcontractors and the Offeror 's plan on how will your offer conform to the requirements of FAR 52.219-14 which requires that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the 8(a) concern.


L.17.3.2.2 CONFLICT OF INTEREST AVOIDANCE


In this section of the proposal, the Offeror shall discuss any known potential conflicts with existing efforts being performed under contracts or subcontracts and shall address their plans for ensuring avoidance of conflicts of interest under this contract. Of critical importance is the Offeror's commitment to the performance of the work required under this contract. Thus, Offerors shall provide a brief narrative discussion of how a future conflict would be resolved so as to ensure that there is no interruption in the work performed under the resulting contract.


L.17.3.3 EXPLANATION OF PRICING


This section of the Offeror's proposal is designed to provide a narrative discussion/explanation of all of the assumptions made in developing the proposal or to explain the rationale for the structure of the price proposal.


L.17.4 TECHNICAL AND PRICE PROPOSAL (VOLUMES I, II AND III) INSTRUCTIONS ON QUANTITIES, PAGE LIMITATIONS AND ELECTRONIC SUBMISSIONS:


  1. Volume I shall be submitted in accordance with the Offeror Past Performance Form provided in Section J, Attachment A. As provided above, the content of Volume I shall not exceed two (2) per prime or sub. exclusive of executive summary and cover page.

  2. The Project Management Plan (PMP) portion of Volume II shall not exceed the page limitations provided for each section of the PMP, exclusive of cover page, executive summary, and resumes of key personnel. The resumes of key personnel shall be limited to three (3) pages as provided above. All pages, or any other material, in excess of the maximum number of pages stated will not be evaluated. The written technical proposal shall follow the format below. The Government may determine those proposals not following directions as unacceptable and may reject them from further consideration.

  3. In addition to the original, ten (10) copies of Volume I and four (4) copies of Volume II are required. Each proposal volume shall be bound in a separate three-ring slant-D binder of minimum size to contain the material. A binder cover sheet shall be affixed to the outer cover of each volume, which clearly identifies each volume (by volume number and name), copy number (i.e., copy 2 of 8), the solicitation number, date of submission, and Offeror's name. This information shall also appear on the edge of the binder to allow for rapid accessibility when placed in a vertical position in a storage cabinet. Tab indexing shall be used to identify all sections within a particular proposal volume. There shall be no writing on the tab index page other than that writing required to identify the particular section.

  4. The price proposal is not subject to page limitations; however, the Offeror shall only include information that is pertinent to matters. An original plus two (2) four (4) hard copies of the price proposal shall be submitted. Copies of Volume III must be physically separate from other volumes of the proposal. Proposal pages must be numbered. Offerors shall ensure that any spreadsheets and narratives are capable of being extracted by the Government and placed into Microsoft Excel 6.0 and WordPerfect 6.1 formats, respectively. Each proposal volume shall be bound in a separate three-ring slant-D binder of minimum size to contain the material. A binder cover sheet shall be affixed to the outer cover of each volume, which clearly identifies each volume (by volume number and name), copy number (i.e., copy 1 of 3), the solicitation number, date of submission, and Offeror's name. This information shall also appear on the edge of the binder to allow for rapid accessibility when placed in a vertical position in a storage cabinet. Tab indexing shall be used to identify all sections within a particular proposal volume. There shall be no writing on the tab index page other than that writing required to identify the particular section.

  5. The written proposal shall be prepared on standard 8.5 x 11 inch pages. The proposal pages shall be numbered and bound along the left margin. Each page shall have a one-inch margin at the top, the bottom, and on each side. Page numbers, notations of propriety, and any other identifying information printed on each page may be included in the margin.

  6. Text font shall be no smaller than 12 point, however, text included on figures and/or matrices in the written proposal may be reduced to 8 point. Should the Offerors require fold-out pages, one fold-out page shall not exceed either 8.5 inches x 22 inches or 17 inches x 11 inches, which when folded will be no larger than 8.5 inches x 11 inches.


L.18 WRITTEN FORMAT MATRIX OF PROPOSAL REQUIREMENTS

Proposal Volume Date Due Copies Sections Maximum Pages and Special Instructions
Volume I Technical - Past Performance and Experience

Factor: Past Performance and Experience


Proposal due date: as specified in the SF 33, Block 9 December 8, 1998 and as specified in Section L.2 Original + 10 copies Section: Past Performance and Experience Limit of 2 projects submitted for this factor


The last day of the period of performance for all projects must be within 3 years of the release date of the RFP.


2 pages maximum per experience. 4 pages maximum for each Attachment A.

Volume II Technical - Project Management Plan and Key Personnel


Factor 2 Project Management Plan

Proposal due date as specified in the SF 33, Block 9 and as specified in Section L.2 Original + 4 10 copies Section 1: Project Management Plan Page limitations provided for each section as stated in Section L.
Factor 3 Key Personnel

Proposal due date as specified in the SF 33, Block 9 and as specified in Section L.2 Original + 4 10 copies Section 2: Key Personnel Not to exceed three pages per resume.
Volume III - Price and Other Business Factors

Factor 4 Price and Other Business Factors

Proposal due date as specified in the SF 33, Block 9 and as specified in Section L.2 Original + 2 copies

Tab A: SF33

Tab B: Representationsand Certifications (Section K of the RFP)

Tab C: Subcontracting Plan (in accordance with L.17.3.2.1)

Tab D: Other Required Business Information as required in Section L.

Tab E: Pricing Information (Section B of the RFP)

Tab F: Pricing Tables from Section B,

Offeror shall include the fully executed representations and certifications (Section K) in the original Volume III. The Offeror shall also include a fully executed SF33 with the Original Volume III.


L.18.1 ELECTRONIC SUBMISSION OF WRITTEN PROPOSAL MATERIAL


  1. Each volume of the written proposal (Volumes I, II, and III) shall also be submitted on a separate floppy diskette having the following characteristics:

    1. 3.5-inch, Double Sided, High Density (DSHD)

    2. Formatted at 1.44MB (high density)
    3. Readable on an IBM PC-compatible system running Windows 95.

  2. Each diskette shall be clearly labeled, and each label shall state the following:

    1. Offeror's name

    2. Solicitation number
    3. Date of the submission
    4. Proposal volume (name, number, and section) contained on the diskette.

  3. If more than one diskette is required for a volume, the diskettes shall be labeled as Disk "x" of "y" (e.g., Disk 1 of 2).

  4. If there are any discrepancies between the electronic version and the original hardcopy version submitted in response to this solicitation, the original hardcopy version shall take precedence.

  5. Electronic files shall be named in accordance with the following conventions. One floppy disk shall be provided for each of Volumes I, II, and III.


L.18.2 ELECTRONIC MATRIX OF PROPOSAL REQUIREMENTS

Volume/Section Format File Naming Convention
Volume I

Factor 1 Each Past Performance and Experience shall be contained in a separate WordPerfect v6.1 v1f1_x.wpd (where "x" is the number of the past performance and experience beginning at 1( ),
Volume II

Factor 2 Program Management Plan shall be contained in a separate WordPerfect v6.1
v2f2pmp.wpd
Factor 3 Key Personnel Resumes shall be contained in a separate WordPerfect v6.1

Letter of Commitment

v2f3kp**.wpd (where "kp" indicates Key Personnel and "**" indicates the initials of the individual's first and last name)

v2f3lc**.wpd (where "lc" indicates letter of commitment and "**" indicates the initials of the individual's first and last name)

Volume III

Factor 4 Price and Other Business Factors v3f4P.wpd (for Price) for Tabs C, D, and E.


v3f4.xls (B Tables, Tab F)(MS Excel format)


Tabs A and B of Volume III need only be submitted in hard copy.


L.19 ORAL PRESENTATION


  1. Following the receipt and evaluation of written proposals, the Government will conduct a competitive range determination. Offerors within the range will be invited to conduct an oral presentation. The Government will determine the order in which Offerors shall provide their oral presentations. Following this selection, the Government will notify Offerors of the scheduled date and time for their oral presentation.

  2. Purpose. The oral presentation is a tool, the sole purpose of which is to enable the evaluators to assess each offer's relative level of familiarity with and understanding of the work that, as Contractor, it would have to perform under the prospective contract. The offeror's representatives must show by their presentation and by answers to the government's questions that they understand the requirements; that they are familiar with the kinds of problems that may develop during performance; and that they are capable of developing practicable and effective solutions to those problems. The offerors will be given a sample task and an equal amount of time to study the task. At the end of the allotted time, the offerors will have an opportunity to explain to the Government evaluators their approach and/or proposed solution to the sample task. The oral presentation will not encompass price or cost discussions or issues.

  3. Schedule. The contracting officer will schedule the oral presentation and notify each offeror of the scheduled date, time and location of its presentation. The Government will provide a minimum of five (5) calendar days notice to the offeror of the scheduled date and location. The offeror must make its oral presentation in accordance with these instructions and any additional instructions that the contracting officer may provide. The contracting officer may reschedule an offeror's oral presentation at his or her sole discretion.

  4. Participation and Attendance. The offeror's presenters(s) must be chosen from among the offeror's proposed key personnel. The offeror may not use a professional speaker; however, individuals proposed as key personnel to perform on the contract who are consultants and/or employees of a proposed subcontractor may participate. If proposed consultants are used as presenters their resume and a employment or consulting agreement(s) must be submitted as part of the offer. The proposed Program Manager must attend. The offeror may send no more than six (6) representatives to the oral presentation.

  5. Questions. During the presentation the Government's attendees will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them) or otherwise engage the offeror in any dialogue. However, the Government will conduct a question and answer session following the presentation during which the offeror's representative must answer questions from the evaluators.

    The Government will not consider the offeror's oral presentation and the question and answer session to be part of the offeror's proposal, as that term is used in the Federal Acquisition Regulation. The Government will not include the offeror's presentation and its answers to questions in any prospective contract. The Government will not permit an offeror to discuss or change its proposal during the oral presentation or the question and answer session. Cost and/or price issues will not be discussed.

  6. Discussions. The oral presentation and the question and answer session will not constitute discussions, as that term is defined and used in FAR subpart 15.6. The Government will not solicit or entertain revisions to the offeror's oral presentation, its response to the sample task or answers to questions.

  7. Topics. During the oral presentation, the offeror must address the following topics:

  8. Sample Task. Following the oral presentation, the offeror will be given the Government's sample task. After the presentation of the sample task, the offeror shall have 30 minutes to prepare a response and concluding the preparation time, the offeror will present the solution of the sample task to the Government.

  9. Presentation Media. The offeror shall use 8 inch by 11 inch, black and white overhead slides (transparencies) when making its presentation. The offeror may not use any other presentation media. The Government will provide a blank pad of flip chart paper and marker pens for the offeror's use during the question and answer session. Presentation overhead slides shall be delivered with the written proposal. Slides will not be accepted after the submission of the proposal.

    The offeror must submit its overhead slides and 10 sets of 8 inch by 11 inch, landscape orientation, paper copies of its overhead slides, and bind each set in a three-ring loose-leaf binder. In order to ensure the integrity of the source selection process, the offeror must use the overhead slides submitted to the Government with its offer when making its oral presentation, without alteration. The evaluation board may review the copies of the slides prior to the presentation. The offeror may submit no other written documentation for its oral presentation. There is no limit on the number of slides that an offeror may use during its presentation. However, when evaluating the offeror the Government will consider only the information on the overhead transparencies actually used during the presentation and will discard all others.

  10. The oral presentation shall be sufficiently detailed, specific, and complete to enable the Government to thoroughly evaluate the presentation in accordance with Section M, Evaluation Factors for Award.

  11. Oral presentations will be targeted toward the technical complexities associated with this requirement. Accordingly, the key personnel identified in the offeror's proposal will be required to address the questions posed by the Government. Offeror attendees will be limited to those key personnel identified in their proposal. There will be no requirement for any written or slide presentations during the oral presentations. Accordingly, the Government will not accept any written or other materials (e.g., marketing or corporate brochures, proposal amendments, etc.) for evaluation during oral presentations or the question and answer session.


L.20 ORAL PRESENTATION FORMAT


  1. The format for the oral presentations will be as follows:

    Presentation 1 hour
    Question & Answers 20 mins.
    Break 20 mins.
    Sample Task presentation 20 mins.
    Offeror Preparation of sample task 30 mins.
    Offeror Presentation of sample task 30 mins.

  2. The oral presentation shall commence with an introduction by name, position, company affiliation, and area of expertise for each key personnel. Introductions will count towards the time limit. The Government will monitor the allotted time, announcing the start and end of the presentation periods. The Government will not interrupt the Offeror to ask questions (except clarification of terms or misheard words) or otherwise engage the Offeror in any dialogue.

    The contracting officer will tell the Offeror when to start its presentation, keep time and stop the presentation at the end of the 60 minute time period whether or not the Offeror is finished. The Offeror will be given the sample task at the end of its oral presentation.

  3. During the Oral Presentations the Government will enter into a question and answer period with the Offeror following completion of its oral presentation. This period will also allow the Government to clarify and discuss information provided in the oral presentation.


L.21 ORAL PRESENTATION LOGISTICS


L.21.1 LOCATION


Oral presentations shall be conducted at the Bureau of Census Suitland, MD location within the Washington D.C. commuting area. The oral presentation shall begin at 9:00 a.m. and end at approximately 12:00 noon, unless the Offeror is otherwise notified.


L.21.2 AUTHORIZED PRESENTERS


  1. Only Key Personnel shall participate in the one hour oral presentation. The Contracting Officer may allow substitute personnel under dire circumstances but this may affect the Offeror's technical evaluation. Teleconferencing is not allowed. Non Key Personnel may attend the oral presentation, participate in the question and answer session, and participate in the preparation of the solution to the sample task. Only Key Personnel shall present the proposed solution to the task.

  2. There shall be no entry and exit allowed from the oral presentation facility once the first presentation begins, with the exception of Government-determined break periods.

  3. It is at the discretion of the Offeror as to which presentation personnel present a particular segment. There is no limit on the number of presenters within a segment, although there will be no additional time provided for introductions and/or set-up modifications.


L.21.3 RECORD OF ORAL PRESENTATIONS


The Government will audiotape the oral presentation for its records and will not provide a copy of the tape to the offeror.

Offerors will not be allowed to videotape or audiotape the oral presentation.


L.22 DISCUSSIONS


  1. The Government reserves the right to award without conducting discussions.

  2. If discussions are necessary, this discussion period will allow the Government to clarify and discuss information provided in the written proposals and oral presentation, address any weaknesses and deficiencies, and gain additional information concerning the Offeror's proposal, as required. Although the Offeror may have additional personnel in attendance at the discussion period, the key personnel participating in the oral presentation shall attend these discussions.

  3. The Government reserves the right to call for discussions, proposal clarifications, and or revisions at any time as may be determined to be in the Government's best interest and in accordance with the FAR.


L.23 TELEGRAPHIC OFFERS


Telegraphic (including mailgrams) offers, proposals are not authorized for this solicitation.


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SECTION M

EVALUATION FACTORS FOR AWARD


Source evaluation will be conducted and selection will be made in accordance with the guidelines provided in the Federal Acquisition Regulation (FAR).


M.1 BASIS FOR AWARD


The Bureau of the Census (BOC) source evaluation will be based on best value principles. Accordingly, award will be made to the responsible and technically acceptable Offeror whose proposal provides the greatest overall value to the Government, price and other factors considered. This will be determined by comparing the value of the differences in the technical skills of competing offers based on their strengths, weaknesses, and risks with differences of their price to the Government. In making this comparison, the Government is more concerned with obtaining superior technical skills than with making an award at the lowest overall cost to the Government. However, the Government will not make an award at a significantly higher overall price to the Government to achieve slightly superior technical skills.


M.2 GENERAL SELECTION AND AWARD CONDITIONS


M.2.1 SOURCE SELECTION PROCEDURES


  1. Formal source selection procedures encompass the use of a structured process that involves a source selection organization responsible for the evaluation of the proposals and selection of a source for contract award. The source selection organization consists of a team of Government representatives with the technical expertise required to evaluate and make contract award.

  2. The source selection organization will be responsible for evaluating and selecting the successful Offerors for this requirement. Select members of the team will be responsible for evaluating the technical merits of Volumes I, II, and the oral presentations and other members will be responsible for evaluating the merits of Volume III, Price and Other Business Factors. After initial and any subsequent evaluations, the source selection organization will conduct a final assessment of the Offerors' proposals. The source selection organization will arrive at a consensus on which offeror's proposal represents the best value for the Government.


M.2.2 STREAMLINING


M.2.2.1 DISCUSSIONS


The Government may conduct discussions with the Offerors. The discussions may include all aspects of the proposal. At any point in the evaluation process the Government may communicate with Offerors.


M.2.2.2 AWARD ON INITIAL PROPOSALS


Although the Government may conduct discussions with Offerors, the Government reserves the right to make an award on the basis of the initial offer. Therefore, each Offeror should ensure that its initial proposal constitutes its best offer in terms of both price and the technical skills and solutions being proposed.


M.2.2.3 OFFEROR ATTENDANCE AT DISCUSSIONS


Attendance of Offeror personnel and subcontractors at discussions will be limited to those individuals required for the accomplishment of the objectives of the discussions. Therefore, Offerors shall take into consideration BOC streamlining efforts when preparing their proposals to ensure the availability of personnel assigned to the preparation and subsequent negotiation of proposals. Because the BOC will rely on the information provided at these discussions, it is imperative that at least one of the individuals participating be an authorized officer of the firm possessing the authority to commit the firm and its resources.


M.2.3 OTHER INFORMATION MADE AVAILABLE FOR EVALUATION


In conducting the evaluation of the proposals, the BOC reserves the right to utilize all information available at the time of evaluations. The BOC may rely on information contained in its own records (such as Government audit agencies), information made available through reference checks, information available through commercial sources (such as Dun and Bradstreet Reports) and information publicly available (such as articles contained in periodicals).


M.2.4 SITE VISITS


The Government reserves the right to visit or contact other customer sites that the Offeror is currently supporting, or previous customers who have obtained similar services prior to award of the contract. Site visits may be required to verify information provided in Offerors' proposals. Site visits, if conducted, will be taken into consideration as part of the evaluation factors set forth below. The BOC will use information obtained during site visits (if any) to validate information contained in Offeror proposals.


M.3 METHOD OF EVALUATION


  1. Proposals will be evaluated against the requirements of the solicitation and in accordance with the evaluation factors set forth below to determine the Offeror's demonstrated ability to perform the services required. General statements such as "the vast resources of our nationwide company will be used to perform the services required by the Statement of Work" are not sufficient. The Offeror shall clearly address each element of the proposal as required by Section L of this solicitation. Any proposal failing to address all of the elements of Section C may be considered indicative of the Offeror's lack of understanding in response to the Government's requirements and may be considered unacceptable.

  2. The evaluation will be conducted using the evaluation factors set forth below. In the evaluation we will use the Offeror's written proposals, oral presentation, questions and answers, discussions, and any other information as stated in M.2.3.
  3. The Government reserves the right to determine the specific order and duration of individual activities as the evaluation proceeds, and may call for discussions, proposal clarifications, and revisions at any time as may be determined to be in the Government's best interests and in accordance with the FAR.


M.3.1 EVALUATION FACTORS


  1. Proposals will be evaluated in relation to the evaluation factors. The proposal evaluation factors are categorized as technical or business evaluation factors, and are listed below.

    Technical Evaluation Factors:
    Factor 1: Past Performance and Experience
    Factor 2: Project Management Plan
    Factor 3: Key Personnel

    Business Evaluation Factors:
    Factor 4: Price and Other Business Factors

  2. Past Performance and Experience, Project Management Plan, and Key Personnel factors are referred to as the Technical Factors. Price and Other Business Factors, referred to as the Business Factors, are factors that will be evaluated separately and applied in the determination of best value.

  3. The technical evaluation will be attained through a determination and analysis of strengths, weaknesses, and risks of each proposal. Technical risk will be included in the final evaluation of each factor and will not be evaluated as a separate factor. In the assessment of technical risk, the Government evaluators will also consider other available information.


M.3.2 RELATIVE ORDER OF IMPORTANCE OF TECHNICAL FACTORS


The Technical Evaluation Factors, in their relative order of importance, are:

Relative Order of Importance

Factor Importance
1 Factor 1: Past Performance and Experience

The Past Performance and Experience factor is the most important technical evaluation factor.
2 Factor 2: Project Management Plan The Project Management Plan factor is less important than the Past Performance and Experience factor but is equally as important as the Key Personnel technical evaluation factor.
3 Factor 3: Key Personnel Key Personnel factor is less important than Past Performance and Experience but equally as important as the Project Management Plan technical evaluation factor.


M.3.3 BUSINESS EVALUATION FACTORS


The Business Evaluation Factor is less important than the Technical Evaluation Factors. The Business Evaluation Factors are not weighted. The degree of importance of price will increase with the degree of equality of the proposals in relation to the other factors on which selection will be based.


M.3.4 FACTOR 1 - PAST PERFORMANCE AND EXPERIENCE FACTOR


  1. Given the critical need to guard against poor contract performance, the Past Performance and Experience evaluation factor is the most important factor and will assess the relevance and breadth of the Offeror's experience and the quality of the Offeror's past performance on contracts consistent in scope and complexity with the ITS requirement. The Government is seeking to determine whether:

    1. The Offeror has experience that will enhance its technical and managerial capability to perform, and

    2. The Offeror consistently delivers quality services in a timely manner.

  2. The quality of the Offeror's past performance will be evaluated on the basis of information contained in the Offeror's proposal and the information that the Government obtains through reference checks or other means. The past performance information may include the Offeror's record of providing high quality services in a timely manner; conforming to specifications and the standards of good workmanship; adhering to contract schedules, including the administrative aspects of contract performance; overall personnel quality, availability, and stability; reasonable and cooperative behavior; commitment to and business-like concern for the interests of the customer; overall program management approach, quality, and capability; record of awards or performance recognition earned; and overall client satisfaction. If the Offeror and subcontractor(s) has no single experience that encompasses all types of past performance and experience defined under this factor, then the Offeror may show past performance and experience through a combination of projects which together show that work has been accomplished that is consistent in scope and complexity with the ITS requirement.

  3. The evaluation of this factor will provide an indication of the Offeror's ability to hire staff and manage technical personnel assigned to operations similar in function, scope and complexity to the ITS requirements, and will indicate the likelihood of the Offeror's success.


M.3.5 FACTOR 2 - PROJECT MANAGEMENT PLAN


Evaluation of this factor will assess the Offeror's overall understanding of the complexity and the logistical requirements associated with the ITS project and the Offeror's ability to successfully manage such a project. This factor will be evaluated based upon the Offeror adequately addressing each of the sections of the Project Management Plan and the comprehensiveness associated with each section.


M.3.6 FACTOR 3 - KEY PERSONNEL


This factor will be evaluated on the basis of the Key Personnel defined by the BOC in Section H.6, and additional key personnel the Offeror proposes to make available to the ITS project, as stated in its written proposal and oral presentation. The Key Personnel should have relevant experience in performing the tasks required of this solicitation in other projects that are similar in function, scope, and complexity to the ITS requirements. The key personnel will be evaluated for the breadth, depth, and quality of relevant experience, results and effectiveness of their work in achieving goals in performance of projects of similar size and complexity to the ITS requirement.


M.4. BUSINESS EVALUATION


The business evaluation will assess price and other business factors as deemed appropriate by the BOC.


M.4.1 PRICE EVALUATION


Under the price factor, the price proposal will be evaluated to determine, among other things, price analysis, price reasonableness, and any risks attributable to composition of the prices proposed.


M.4.1.1 PRICE ANALYSIS


FAR 15.404 prescribes the use of one or more of the following techniques to perform price analysis:

  1. Comparison of proposed prices received in response to the solicitation.

  2. Comparison of prior proposed prices and contract prices with current proposed prices received for the same or similar end items.

  3. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

  4. Comparison of proposed prices with Independent Cost Estimates.

  5. Comparison of proposed prices with prices for the same or similar items obtained through market research.


M.4.1.2 PRICE REASONABLENESS


Each proposal will be evaluated to determine whether the Government considers the proposed prices to be reasonable. The Government will evaluate prices of all labor categories proposed. To accomplish this, the Government may employ one of the following:


M.4.1.3 TOTAL EVALUATED PRICE


For price evaluation purposes only the Government will assume that it will issue task orders totaling aggregate labor hours as follows:

For every contract year: Contractor's Site:

Hours

Government's Site:

Hours

1 Program Manager 1,000 1,000
2 Task Manager 1,000 1,000
3 Senior Systems Architect 700 900
4 Senior Information Engineer 600 800
5 Database Administrator 900 1,000
6 Jr. Computer Programmer/Analyst 300 300
7 Sr. Computer Programmer/Analyst 700 700
8 Principal Computer Programmer/Analyst 900 900
9 Computer Operations Specialist 500 700
10 Training Specialist 100 300
11 Communications Network Manager 400 700
12 Senior Technical Writer 900 900
13 Telecommunications Systems Analyst 600 600
14 Voice Communications Technician 300 300
15 Systems Administrator/Manager 200 500
16 LAN Administrator/Manager 500 1,000
17 Communications Network Specialist 500 1,000
18 WAN Specialist 500 700
19 Network Security Specialist 500 500

Hourly rates will be multiplied by the total hours. This amount will be added for all categories and totaled by year. All yearly totals will added for a total evaluated contract price. The highest hourly rate per category per year will be used.


M.5 RISKS ATTRIBUTABLE TO PRICE


  1. Risks attributable to price are defined as any aspect of an Offeror's proposal that could result in adverse performance under the contract as a result of the prices proposed by the Offeror. Each proposal will be assessed to identify risks attributable to the prices proposed. Where price risk is assessed, it may be described in quantitative terms or used as a best value discriminator.

  2. The Government will reject as non-responsive any proposal that is materially unbalanced in terms of prices for basic and option-year quantities. An unbalanced proposal is one that incorporates prices significantly less than cost for some items and/or prices that are significantly overstated for other items.


M.6 OTHER BUSINESS FACTORS


The information contained in each Offeror's Price and Other Business Factors Proposal will be used to determine each Offeror's responsibility, in accordance with FAR Part 9, and business capability to perform. The evaluation of Other Business Factors is critical to the determination of responsibility; consequently, they will be evaluated on a pass/fail basis. The information requested by Section L of this RFP, together with information that may be available from Government agencies and from non-Government organizations will be considered in the evaluation of Other Business factors. The following will be part of the evaluation:


  1. The Offeror's plan on how will your offer conform to the requirements of FAR 52.219-14 which requires that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the 8(a) concern.

  2. Financial Condition and Capability. The Offeror's current financial status and other business information will be evaluated to determine if the Offeror has the necessary tenacity, capacity, capability, and credit to successfully perform this contract.


M.7 ORAL PRESENTATION


The oral presentation will be used as part of the evaluation of all those firms determined to be within the competitive range. The Government may use the information and insights gained from the Offeror's presentation and responses to questions concerning the oral presentation to reassess the Offerors strengths, weaknesses, and risks associated with all evaluation factors.. The oral presentation may result in a higher or lower overall evaluation of the Offeror's technical factors.


Source: U.S. Census Bureau
Last Revised: March 16, 2010