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June 2017 Monthly Status Report

Component ID: #ti1684400693

Key Program Updates

Data collection was completed on schedule for the 2017 Census Test, as was Non-ID Processing (pp. 7-8). Analyses of test response rates by mode (internet, telephone, mail) continue, as do assessments of applications and systems used for the Test. These analyses and assessments are being reviewed and used by Integrated Project Teams (IPTs) preparing the final requirements, solutions, and other operational aspects for the 2018 End-to-End Census Test. Completed final documentation of Census Questionnaire Assistance (CQA) successes and lessons learned. Call models for volume, average handle time by agents, and call deflection rates to live agents are being closely analyzed so adjustments can be made for the 2018 End-to-End Census Test and the 2020 Census. Successes and lessons learned for this Test will be presented at the 2020 Census Program Management Review on July 11, 2017.

Those efforts and others continue for the 24 major operations in scope for the 2018 End-to-End Census Test (pp. 9-16). The Address Canvassing Operation will be conducted in three sites, and remaining operations will continue in the Providence County, Rhode Island site. Staff are being recruited and trained, and offices are being readied, to conduct In-Field Address Canvassing beginning on August 28, 2017. To support this Test, and the 2020 Census, the Device as a Service contract was awarded on June 29, 2017 (p. 13) and the printing/mailing Request for Proposal will be released in July 2017.

The Local Update of Census Addresses (LUCA) program for the 2020 Census continues (see p. 23). We completed the LUCA invitation mailing list extract and delivered it to the National Processing Center to prepare and mail the LUCA invitation scheduled participation in July.

The 2020 Census In-Office Address Canvassing Interactive Review production continues (p. 23), and is meeting the expected production goals. The clerks have reviewed 11,155,306 blocks (100 percent of all blocks) during Interactive Review from the beginning of production in September 2015 through June 30, 2017. As of that date, 72.7 percent of the blocks were classified as Passive, 17.6 percent were classified as Active, and 3.6 percent were classified as On-Hold.

The Redistricting Data Program published the announcement of Phase 2 – the Voting District Project in the Federal Register for a 30-day comment period.

For the Census Enterprise Data Collection and Processing (CEDCaP) program (p. 34), Increment 20 system development commitments were completed, and work is underway on Increment 21. For both Program Increments 20 and 21, the focus of the CEDCaP project teams are Releases A, C, and D for the 2018 End-to-End Census Test. (CEDCaP work is organized into a series of 40-day program increments; each increment begins with an all-day meeting where systems commit to completing the necessary development for capability requirements that are expected to be tested during upcoming Test Readiness Reviews.)

Work with the United States Postal Service (USPS) continues on several fronts. The USPS Coordination team met with staff of the USPS Chief Information Officer and USPS working group co-chairs, and provided an overview of the 2020 Census to target collaborative opportunities in 2018 and 2020. By the end of August, a study plan and test site locations for the pilot study of Postal Carriers working as Census Enumerators during the 2018 End-to-End Census Test is expected to be finalized.

From the 2020 Census Integrated Master Schedule, through June 30, 2017, 92.5 percent of 2017 Census Test activities, and 34.2 percent of 2018 End-to-End Census Test activities were completed (pp. 37-38).

Extensive engagements with stakeholders and oversight also continue. The next quarterly Program Management Review will be held on July 11, 2017, and will be broadcast live on the internet. Draft reports were sent by the Government Accountability Office (GAO) to the Census Bureau for two recently completed audits ̶ one on Address Canvassing on June 22, 2017, and one on Administrative Records on June 27, 2017. GAO currently has two major audits in progress related to the 2020 Census, and the Office of Inspector General has three.

Component ID: #ti1175084296

Some specific program updates include:

Component ID: #ti1164726396

2017 Census Test

  • Conducting reinterview operations from April 10, 2017 to July 10, 2017.
  • Completed final documentation of Census Questionnaire Assistance successes and lessons learned on June 14, 2017. There were a total of 5,803 phone calls, with 3,267 of the calls referred to agents.

Component ID: #ti1684400694

2018 End-to-End Census Test

  • Completed selections of Recruiting Assistants (RAs) for the Seattle, Washington, and Beckley, West Virginia, ACOs on June 9, 2017. Seattle, Washington, ACO RAs were trained June 13 ̶ 15, 2017; Beckley, West Virginia, ACO RAs were trained June 14 ̶ 16, 2017.
  • Delivered recruiting training materials to Seattle, Washington, ACO on June 14, 2017, and to Philadelphia, Pennsylvania, Regional Census Center (for the Beckley, West Virginia, ACO) on June 19, 2017.
  • Installed furniture at the Seattle, Washington, Area Census Office (ACO) on June 15, 2017.
  • Completed Address Canvassing Field Staff Recruiting for Providence, Rhode Island, ACO on June 19, 2017.
  • Accepted space for the Beckley, West Virginia, ACO on June 26, 2017. Installed furniture on June 27, 2017.
  • Assembled Address Canvassing Training Kits for Census Field Supervisors and Listers for the Providence, Rhode Island, ACO on June 21, 2017, with delivery to that ACO June 28, 2017.
  • Preliminary design review occurred between June 15, 2017 and June 28, 2017 and a design review for both inbound and outbound Census Questionnaire Assistance capabilities began on June 6, 2017.
  • Received draft solicitation (contract terms) from the Government Publishing Office (GPO) to acquire the necessary printing and mailing services for the 2018 End-to-End Census Test.
  • Revised the 2018 End-to-End Census Test Nonresponse Followup Study Plan and delivered to the Decennial Research Objectives and Methods Group (DROM) for review on June 23, 2017.
  • Developed user stories for implementing Nonresponse Followup (NRFU) business rules in the Field Operational Control System (OCS) and Survey OCS, including integration with Enterprise Censuses and Surveys Enabling–Enumeration (ECaSE-Enum) and Sampling, Matching, Reviewing, and Coding System (SMaRCS) systems.
  • Finalized Administrative Records modeling system specifications and integration procedures with the Survey OCS.
  • Awarded the decennial Device as a Service (dDaaS) contract on June 29, 2017.
  • Completed the design of the prototype P.L. 94-171 Redistricting Data File to be produced from the 2018 End-to-End Census Test.

Component ID: #ti1684400695

2020 Census Operations

  • Completed 2017 Interactive Type of Enumeration Area (TEA) Delineation on June 30, 2017.
  • Held the LUCA Integrated Project Team’s (IPT) LUCA Promotional Outreach events in June 2017.
  • Completed LUCA invitation mailing list extract and delivered to National Processing Center for LUCA invitation mailing, which is scheduled to begin on July 1, 2017.
  • Received comments from the National Archives and Records Administration on the draft 2020 Census Records Schedule on June 2, 2017.
  • The Evaluations and Experiments team finalized content requirements and instructions for submitting proposed 2020 Census evaluations and experiments to the Decennial Research Objectives and Methods working group and implemented the plan for soliciting 2020 Census evaluation and experiment proposals.

Component ID: #ti1817043363

Census Enterprise Data Collection and Processing (CEDCaP)

  • Supported joint Decennial and CEDCaP Test Readiness Reviews (TRRs) as planned.
  • Supported joint Decennial and CEDCaP System Requirements Review (SRR) and Critical Design Review (CDR).

Component ID: #ti1684400697

Oversight and Stakeholder Engagement

  • Held first quarterly meeting with the Government Accountability Office (GAO) to discuss open recommendations, strategies, and priorities on June 30, 2017.
  • Convened team to conduct root cause analysis of GAO risks identified via their High Risk Programs designation for the 2020 Census.

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