OCT. 15, 2019 — For years, the U.S. Census Bureau has regularly entered into agreements to receive administrative records from many federal, state and local governments to provide quality statistics to the American public.
Longstanding Federal law (Title 13, Section 6) authorizes and directs the Census Bureau to reuse existing data collected by other federal agencies and state, tribal or local governments, as well as private organizations. Using information previously collected by other organizations saves taxpayers money and reduces the burden on the public, while still allowing the Census Bureau to deliver high-quality data products.
Since the early 2000s, the Census Bureau has researched the use of state administrative records to supplement or improve the quality and coverage of Census Bureau surveys. In 2016, the Census Bureau requested the use of state administrative records that include information such as date of birth, address, race, Hispanic origin and citizenship status for the 2020 Census and ongoing Census Bureau surveys, including the American Community Survey. Recently, the Census Bureau expanded this request to the states to include driver’s license administrative records surrounding the Executive Order on increasing the use of administrative records for the 2020 Census.
As part of routine work, the Census Bureau enters into voluntary data sharing agreements with many state agencies that maintain administrative records on a variety of programs including the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF) and Women, Infants, and Children (WIC) program.
When the Census Bureau receives the records, they are stripped of all personal identifiable information and are used for statistical purposes only while remaining strictly protected under Title 13. By law, the Census Bureau does not share any data protected under Title 13 with the states or share personally identifiable information with any government or law enforcement agencies.
Responses to all Census Bureau surveys and administrative records obtained by the Census Bureau are safe, secure and protected by law. Under Title 13, all census data can only be used to produce statistics.