What is the AES Filing Process?

The summarized AES filling process is as follows:

1. File your Electronic Export Information (EEI) in AES or authorize an agent to file the EEI on your behalf.
2. Obtain an Internal Transaction Number (ITN) as confirmation that your EEI has been successfully submitted and accepted by AES.
   • If the submission is rejected by AES, you must retrieve the filing, correct the fatal errors, and resubmit.
   • If the shipment is accepted with Verify Messages, verify the data is correct and retransmit if necessary. If the information is correct as reported, no further action is necessary.
3. Annotate the AES Proof of Filing Citation in your invoice, packing list, air waybill, truck bill, and/or other commercial loading documents.
   • Proof of Filing Citation Format: -- "AES [put ITN here]"
   • Proof of Filing Citation Example: -- "AES X20200312123456"
4. Provide your export shipment to the carrier with the annotated documents.
5. If you determine that changes need to be made to the EEI, amend the EEI or instruct your agent to amend the EEI and resubmit to AES.
6. Keep a copy of the EEI and related documentation on file for five years.