For the 2018 End-to-End Census Test, significant efforts continue to prepare and integrate geographic files, systems, applications, recruiting and hiring, forms, and a myriad of other activities needed to conduct peak operations this spring (see pp. 9-18).
The Gunnison Consulting Group withdrew its protest of the fingerprinting contract on December 22, 2017, the Government Accountability Office closed the protest file, and the Contracting Officer notified Indrasoft Inc. to resume performance under the existing contract. The fingerprinting contract for the 2020 Census was awarded to IndraSoft on November 21, 2017, and on December 1, 2017, Gunnison filed a protest. The Contracting Officer issued a notice to suspend performance on the fingerprinting contract on December 5, 2017.
For the 2020 Census Operations, during December, numerous operations completed developing their detailed schedules in the 2020 Census Integrated Master Schedule (IMS). The Decennial Schedule Management Branch (SMB) held a series of schedule lockups during December to develop, integrate and baseline the 2020 Census Execution schedules for the Census Early and Field Data Collection operations, which consisted of 88 projects, over 23,000 activities, and over 40,000 relationships. The team conducted schedule walk-throughs and obtained signed approval of the baseline by project owners. As part of the signoff, project owners identified any remaining missing production workflow activities in the IMS to be resolved during January. The SMB team is actively working with project owners to include the missing activities in preparation for a rebaseline at the end of January 2018. Additionally, the SMB began collecting progress updates (actuals) to measure performance of the 2020 Census production phase in January and presenting the 2020 Executive Alert Report to the 2020 Census Portfolio Management Governing Board (PMGB) on a weekly basis.
The Census Bureau received data collection approval from the Office of Management and Budget (OMB) for the Census Barriers, Attitudes, and Motivators Survey (CBAMS) quantitative package on December 6, 2017, and delivered the CBAMS qualitative package to the OMB on December 19, 2017. The quantitative part of CBAMS is the mail and online survey that is sent to a sample population. The qualitative part is the focus groups that are being conducted.
The promotional outreach events continued for the Local Update of Census Addresses (LUCA), the first major operation for the 2020 Census. As of December 31, 2017, a total of 678 promotional presentations and 161 Training Workshops had been completed. As of December 31, 2017, the Census Bureau had received 18,902 responses from the 39,332 unique governments that are eligible to participate and therefore received invitations. Of those, 10,905 ha d signed up to participate in the LUCA Operation and 7,997 had declined. Governments typically decline due to insufficient staff, because another level of government is participating, or because they are too busy. The 10,905 who had registered to participate in the LUCA Operation cover 96 percent of the population and 96 percent of the housing by at least one LUCA participant. Governments had been given until December 15, 2017, to register for LUCA. This deadline has been extended until January 31, 2018, for areas impacted by recent natural disasters in Texas, Florida, Puerto Rico and California. Additionally, regular entities that call the Geographic Partnership Support Desk requesting an extension will be granted the same.
The Census Bureau solicited from the states their updates for the 116th congressional and 2018 state legislative district boundaries as part of Phase 4 of the Redistricting Data Program.
The 2020 Census In-Office Address Canvassing Interactive Review (IR) production continues, and is meeting the expected production goals. The clerks reviewed blocks during Interactive Review from the beginning of production in September 2015 through November 30, 2017. They completed 100 percent of the 11,155,486 total blocks nationally through the first pass in Interactive Review. Going forward, blocks will continue to be triggered back in for review as needed. This process classifies the blocks into three categories:
As of December 31, 2017, 77.79 percent of the blocks containing 62.74 percent of the addresses were classified as Passive, 16.02 percent of the blocks containing 26.58 percent of the addresses were classified as Active, and 4.92 percent of the blocks containing 9.36 percent of the addresses were classified as On-Hold. As of December 31, 2017, 142,180 blocks have been triggered for IR re-review. Triggered blocks which are still being worked through IR will be included in the "Total Blocks Reviewed" number above, but not be included in any of the Totals (Active, Passive, Hold) until they are re-reviewed. The triggered blocks accounted for 1.27 percent of the total completed and contain 1.37 percent of the addresses. Blocks may remain in “On Hold” status for review at a later date due to “future growth” (for instance, there are signs that construction will be taking place but the houses are not built) or “imagery issues” (for instance, cloud cover obscures views of the structures).
Staff delivered the Census Enterprise Data Collection and Processing (CEDCaP) Capabilities for Release D Field Enumeration (for Test Readiness Review on December 6, 2017) to the Technical Integrator for 2020 Census program-level integration testing. This included capabilities from the following CEDCaP systems: Enterprise Censuses and Surveys Enabling-Enumeration (ECaSE̶ Enum), Concurrent Analysis and Estimation System (CAES), ECaSE Field and Survey Operational Control System (OCS), Service Oriented Architecture (SOA), MOJO and Control and Response Data System (CaRDS).
Both the Government Accountability Office (GAO) and the Office of Inspector General (OIG) audit teams were provided with the detailed basis of estimates documentation that supports the most recent 2020 Census Life Cycle Cost Estimate. Now that this information is available, GAO has re-activated their formal audit of our cost estimation efforts. This audit was requested by the Chair and Acting Ranking Member of the House Appropriations Subcommittee on Commerce, Justice, Science, and Related Agencies; the Chair and Vice Chairwoman of the Senate Appropriations Subcommittee on Commerce, Justice, Science, and Related Agencies; and the Chair and Ranking Member of the House Committee on Oversight and Government Reform.
On December 6, 2017, an entrance conference was held for GAO’s new audit about the Census Bureau's efforts to address historically hard-to-count populations. The request for this audit came from House Committee on Oversight and Government Reform Ranking Member Elijah Cummings. Issues GAO will study include: 1. What socio-demographic groups are considered historically hard-to-count and why? 2. What is the status of the Census Bureau’s efforts to enumerate the historically hard-to-count in the 2020 Census?, 3. To what extent is the Bureau’s current plans for enumerating the historically hard-to-count in 2020 addressing the nation’s changing demographics and key design changes introduced for the 2020 Census; and leveraging earlier lessons learned?
On December 19, 2017, the OIG provided a draft report titled 2020 Census: The Bureau’s Background Check Office Is Not Fully Prepared for the 2020 Census, as a result of their audit on the Census Bureau’s internal policies and procedures for conducting back ground checks on temporary employees and to determine whether the Census Bureau has an effective plan in place to conduct background checks for temporary employees who will be hired during the 2020 Census tests and decennial field operations. The recommendations from OIG include: improve estimates of staffing needs to complete background checks to support the 2020 Census workload; reinforce policies and procedures for approving background check applications; and reemphasize the importance of charging time to the correct appropriations account. The Census Bureau is now preparing formal comments on this draft.
Some other key program updates include: